2020 Council Minutes
Conway Springs City Council Special Meeting
January 6, 2020 5:15p.m.
5:15pm Mayor Gerlach called meeting to order. People present; Mayor Gerlach, Theresa Lange, Larry
Phye, Jan Wiseley, Van Franklin, Daryle Smith, Dawn Cornejo, Kim Taylor, Chrissy, Michelle Franklin and
Crystal Hinnen.
Pledge of Allegiance was recited.
Dawn Cornejo informed the council that her last on call day will be January 24, 2020. Her last day as
Director will be February 1st\ 2020. The City must advise the EMS Board of the new director taking the
position no more than 7 days after 2.15.2020.
Dawn Cornejo asked to have Chris Huffman appointed as Assistant Director, and as Interim Director until
March 15th, upon which time the new Director will be named.
Mayor Gerlach appointed Chris Huffman as Assistant Director and Interim Director until March 15th.
Motion to approve Mayor Gerlach's appointment of Chris Huffman by Jan Wiseley, 2nd by Theresa Lange,
motion passed 5-0.
Dawn Cornejo had several suggestions/recommendations;
• Cornejo will be contacting Freeman Pharmacy to see if they may be able to help with
meds/inventory for EMS.
• suggested hiring a full time Director with Instructor/Coordinator credentials. Or if not a full time
Director, 2-3 full time employees or 6 part time employees.
• Merging
• Sumner County
• First response 2/paramedic
Motion to have Dawn Cornejo advertise for 4 part-time positions by Larry Phye, 2nd by Van Franklin,
motion passed 5-0.
Council will make decision on a new Director at the Jan. 14, 2020 council meeting.
Motion to adjourn by Van Franklin, 2nd by Daryle Smith, motion passed 5-0 6:23 p.m.
Conway Springs City Council Meeting
March 10th, 2020 6:00p.m.
6:00 p.m. Mayor Gerlach called to order. People present; Mayor Gerlach, Daryle Smith, Van Franklin, Jan Wiseley, Larry Phye, Theresa Lange, Aubrey Hill, Kim Taylor, Trinity Haskins, Paul Rhodes, and Gala Mies.
Pledge of Allegiance was recited.
PUBLIC FORUM – Brad Bennet presented the 2020 insurance premium renewals. Rental House to be taken off of policy, and Brad will get us the final report, Mayor will sign and City Hall will pay.
Motion to approve minutes with correction of “Special” Council Meeting, to regular meeting, by Larry Phye, 2nd by Theresa Lange, motion passed 5-0.
Motion by Daryle Smith, to pass Appropriations #1960, with correction to BG Consultant payment being moved from personal services to fund 72, 2nd by Jan Wiseley, motion passed 5-0.
Motion to approve amended agenda by Larry Phye, 2nd by Theresa Lange, motion passed 5-0.
PENDING LIST
Updated a few things. Reminded Council to take their NIMS test asap. Added potholes to pending list. Van Franklin wanted to purchase a, home use, sandblaster to blast the park equipment, at his expense, if the city is willing to reimburse him for the aggregate. Council agreed, maintenance would get aggregate, Mayor would approve. Add lot where rental house was, to be rocked for parking.
NEW BUSINESS
Council discussed the auditor’s Engagement Letter to become the CFO for the City and get 2018, 2019 and 2020 audits taken care
Motion by Theresa Lange, 2nd by Jan Wiseley to accept the engagement letter from Swindoll/Janzen Hawk & Loyd, LLC, stating that they would become the CFO for the city of Conway Springs, Kansas, motion passed 5-0. 2018 needs to be boxed up and given to Swindoll/Janzen/Hawk & Loyd, LLC.
FIRE DEPARTMENT
Chief Hill asked Mayor Gerlach to appoint Trenton Jones to the Fire Department roster. Mayor Gerlach did so, and Daryle Smith made a motion to approve the mayor’s appointment of Trenton Jones to the Fire Department, 2nd by Van Franklin, motion passed 5-0.
MAINTENANCE
Trinity Haskins presented council with three options for the security cameras at the Water Treatment Plant.
Motion by Daryle Smith to purchase security cameras for the Water Treatment Plant, from Teel Consultants, for
$7,579.00, pending the mayor and Haskins review of the contract, 2nd by Larry Phye, motion passed 5-0.
Haskins also asked to purchase a 45-gallon boom-less ATV Sprayer for $549.00 from Tractor Supply.
Motion by Jan Wiseley to approve the purchase of the ATV sprayer not to exceed $600.00, 2nd by Van Franklin, motion passed 5-0.
Haskins asked about the EMS sleeping quarters.
Motion by Theresa Lange, 2nd by Van Franklin, to explore getting partitions to section off another sleeping area. If these are not possible, we will open it up for bids, motion passed 5-0. Deputy Clerk is to call Haviland for an ethernet cable install, call on partitions, and call Jeremy Meyer on the 220 outlets for EMS.
Haskins gave an update on the plant, and APAC is still working on leaks.
CITY HALL
Chamber work day is set for March 13th from 8-1. Council is asking for street #’s to be put on curbs again.
Scout Hut bids were submitted and will be kept on file, but will not be moved on at this time.
Mayor Gerlach appointed Aubrey Hill as City Clerk for the City of Conway Springs.
Motion by Van Franklin, 2nd by Theresa Lange, motion passed 5-0.
Motion by Van Franklin, 2nd by Larry Phye for Aubrey Hill to attend training on Friday, March 13th, if he can still be signed up, motion passed 5-0.
Motion by Van Franklin, 2nd by Theresa Lange to add Aubrey Hill to bank accts, get him bonded, and add his name to any other necessary documents, motion passed 5-0.
Motion by Van Franklin, 2nd by Theresa Lange to ensure that Aubrey Hill, Jessica Gerlach, Gala Mies and Daryle Smith are on the signature cards at the bank, motion passed 5-0.
Jan Wiseley asked to move forward on the Welcome to Conway Springs Sign at the North edge of town, and the south one to be added at a future time. We have a donation for almost half the cost from a private donor that may or may not be good at a later date.
Motion by Daryle Smith to proceed with the 2A smooth edges city sign for North side of town, 2nd by Larry Phye, motion passed 5-0.
Mayor Gerlach brought up an invitation by the Wichita Ballet to present a performance of Sleeping Beauty in the park at a later date for a $1,000 sponsorship. Council will discuss at a future meeting.
7:20 p.m.
Motion by Jan Wiseley, 2nd by Van Franklin to go into a 5-minute recess, and then into an executive session for non-elected personnel pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). The open meeting will resume in the city council chamber at 7:25 p.m.
7:25 p.m.
Motion to adjourn by Dr. Phye to adjourn, 2nd Daryle Smith, motion passed 5-0.
Conway Springs City Council Meeting
March 24, 2020
6pm Mayor Gerlach called the meeting to order. People present; Mayor Gerlach, Theresa Lange, Larry Phye, Jan Wiseley, Van Franklin, Daryle Smith, Trinity Haskins, Paul Rhodes, Gala Mies, Aubrey Hill
A motion was made to approve the minutes from the 3-10-2020 meeting with the addition of Brad Bennet as an attendee by Daryle Smith, 2nd by Jan Wiseley, all approved.
Motion made by Larry Phye to approve Appropriations 1961 and 1962 with the exception of moving checks # 28827 and 28813 to capital outlay, 2nd by Jan Wiseley, all approved.
Motion was made by Van Franklin to amend the agenda to include Covid-19 under the Mayor, add Pending list, add, EMS 220 volt for stove and EMS Bedrooms, 2nd made by Larry Phye, all approved.
Discussion on Covid-19, council advised all employees to follow KDHE guidelines and use caution where practical. City clerk department will work from home as assignments allow, phones will be forwarded to city cell phones.
Fire department bids for financing were looked at and discussed, Motion was made by Larry Phye to accept the bid from Marion Financial upon re-negotiation of interest rate, 2nd by Jan Wiseley, all approved.
Motion was made by Theresa Lange to purchase 15tons of cold mix, 2nd by Jan Wisely, all approved.
Motion was made to approve the KDHE loan on the sewer system by Larry Phye, 2nd by Van Franklin, all approved.
Motion was made by Jan Wiseley to pay Orr Wyatt #18,when funds become available,, 2nd by Larry Phye, all approve.
Motion was made to adjourn by Jan Wiseley, 2nd by Van Franklin, all approved, meeting adjourned at 7:35pm.
Conway Springs City Council
Special Meeting
March 26 2020,
5:00pm
5:00pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach, Theresa
Lange , Larry Phye , Jan Wiseley , Van Franklin , Daryle Smith, Landon Wiseley, Aubrey
Hill
Motion was made by Van Franklin to go into executive session for 30 minutes to discuss
non-elected personnel, pursuant to the non-elected personnel to ,the non-elected
personnel matter exception, K.S.A. 75-4319(b)(1)2nd by Larry Phye all approved, ,
started at 5:06, at 5:36 came out of session and Larry Phye made a motion to extend for
10 minutes, Theresa Lange 2nd, all approved, 5:45 came out and Daryle Smith made a
motion to adjourn, 2nd by Theresa Lange, all approved. Meeting ended at 5:45pm
Conway Spri n gs City Council
Special Meeting
April 1, 2020
5:00 pm
5 : 00pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach, Theresa
Lan g e , Larry P hye , Jan Wiseley , Van Franklin , Daryle Smith , Aubrey Hill, Brian Bina.
5:02 Motion was made by Theresa Lange to go into executive session for 15 minutes for
Attorney client item, motion 2nd by Van Franklin, all approved. Out of session at 5:17,
no binding action taken, Council stated that they are allowing Brian Bina to act on the
city’s behalf on matters regarding Orr Wyatt, Van Frankin made a motion to adjourn, 2nd
by Larry Phye, all approved, meeting adjourned at 5:18pm.
Conway Springs City Council Meeting
April 14, 2020
6p m Mayor Gerlach called the meeting to order. People present; Mayor Gerlach,
Theresa Lange, Larry Phye , Jan Wiseley, Van Franklin , Daryle Smith, Trinity Haskins,
Paul Rhodes, Gala Mies, Aubrey Hill, Tom Finger.
A motion was made to approve the minutes from the 3-24-20, 3-26-20 and 4-1-20
meetings by Larry Phye, 2nd by Theresa Lange, all approved.
Motion made by Larry Phye to approve Appropriations 1963 with the exception of
moving a mowing expense from the l ibrary and not to pay any bills from the Fire
Department Trust, 2nd by Daryle Smith, all approved.
Motion was made by Daryle Smith to amend the agenda to include adding wells to
Trinity, Food pantry under the Mayor, Water Plant maintenance to Van Franklin, Dump to
Jane Wisely, Cruise night to Landon Wisely and cell phones to city clerk, Van Franklin
2nd, all approved.
Discussed pending l ist and added maintenance report along with water plant 100%
online.
Food pantry was discussed and possible ways for them to get donations.
Van Franklin made a motion to approve a temporary position on the police department
call Police Clerk, 2nd by Theresa Lange, all approved.
Mayor asked to appoint Shanna Hein to the police dept for the position of Police Clerk,
Daryle Smith made a motion to appoint Shanna Hein to the aforementioned position,
2nd by Theresa Lange, all approved.
The Police Chief discussed the cruise nights and how they have been going as far as
compliance with the state's recommendations on social distancing.
Mayor asked to appoint Sheila Forshee to the open part time medic position on EMS,
Daryle Smith made a motion to approve the mayor's appointment with a second by Van
Franklin, all approved.
EMS Director discussed progress on building the bedrooms with mainly sanding and
painting needing to be finished, EMS i s getting a quote on possible electrical panels
repairs.
Tom Finger discussed information that he needs to work with the financing on the sewer
project, and the Mayor will be connecting him with the city’s accounting firm.
The Fire Chief inquired about the flow test results of the new water system, the Mayor
will look into it.
City Superintendent, cameras are online at the water plant, they are having problems
with two sensors that monitor chlorine and nitrate. A motion was made by Jan Wisely to
have Teel consulting train city personnel on water plant repairs, 2nd by Van Franklin, all
approved. Well 18 i s having electrical issues, Trinity i s working with the contractor to get
them resolved.
CIty Clerk, discussed where we are on last year's hail claims. The clerk will investigate
further. A motion was made by Theresa Lange to approve the bid from McDaneld Lawn
Service for the mowing at the cemetery, 2nd by Larry Phye, all approve. There was
discussion about direct deposit of employee paychecks. Van Franklin made a motion to
give authority to Aubrey Hill and Gala Mies to perform ACH transactions on the city’s
behalf to facilitate direct deposit of employee’s pay checks. 2nd made by Larry Phye, all
approved. Discussed DOT documents requesting the city’s approval to allow Haviland
Telephone Company to dig under highway 49, council advised Clerk to sign documents.
Daryle Smith made a motion to get cell phones for the City Clerk and EMS Director,
Larry Phye 2nd with all approving.
Jan Wisely discussed the need to keep the dump free from debris that i s not allowed
and that it needs to be watched as closely as possible. Need to also check to see i f the
cameras at the dump are working and possibly ask the police chief to patrol the area.
Mayor Gerlach brought up the fair housing proclamation that was signed to stay i n
compliance with CDBG guidelines. Marion bank has been working with Brian Bina on
the RFI on the fire truck. Larry Phye made a motion to proceed with the financing of the
fire truck through Marion Bank, Jan Wisely 2nd, all approved.
Motion was made to adjourn by Jan Wiseley, 2nd by Daryle Smith, all approved, meeting
adjourned at 7:53pm.
Conway Springs City Council Meeting
April 21, 2020
6 pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach ,
Theresa Lange , Larry Phye , Jan Wiseley , Van Franklin , Daryle Smith , Aubrey Hill,
Heather Seidl, David Devore, Rose Mary Saunders.
David Devore spoke about the pool project manual documents and the review drawings
going over several items in detail along with the CBDG bid advertisement documents.
Council reviewed plans and specs with Van Franklin making a motion to approve them
with minor modifications that were discussed in the meeting, Larry Phye 2nd the motion,
all approved by roll call vote.
Motion was made to adjourn by Larry Phye, 2nd by Daryle Smith, all approved, meeting
adjourned at 7:23pm..
Conway Springs City Council Meeting
April 28, 2020
6 pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach ,
Theresa Lange , Larry Phye , Jan Wiseley , Van Franklin , Daryle Smith , Aubrey Hill, Paul
Rhodes, Gala Mies.
Mayor asked for amendments to the agenda, EMS added N95 decontamination,
Maintenance dept added Hach service agreement, pool and water plant, clerk added
update on audit, Jan Wiseley added sign, Van Franklin added city compost site, Daryle
Smith added city revenue, Van Franklin made a motion to approve the amended
agenda, Darlye Smith 2nd, all approved.
Larry Phye made a motion to approve the minutes from 4-14-20 and 4-21-20 with the
correction of Jan Wiseley’s name, Daryle Smith 2nd, all approved.
Van Franklin made a motion to approve appropriations 1964, 1965 and 1966, Daryle
Smith 2nd, all approved.
Pending list was discussed.
New business, Daryle Smith discussed the city not receiving as much revenue from
taxes due to businesses being closed for Covid-19 and asked department heads to limit
their expenditures to necessities for the foreseeable future.
Mayor Gerlach gave an update on the Police Department, Mike is currently working full
time and that she is checking in with them.
Christina Jones informed the council that EMS has a source that will clean N95 masks
and that she has notified the other city departments of this capability. One of the medic
units is having a charging issue that is getting repaired. She asked the council about the
crew cooking hot dogs during the Saturday evening cruise, and the council advised
against it due to possibly encouraging people to gather.
Fire Dept, Chief asked if the council would consider paying all of the firefighters life
insurance premium as they have done that in the past. Jan Wiseley made a motion to
pay the whole premium, Larry Phye 2nd, all approved.
Maintenance Dept, Trinity discussed a service agreement with Hach, Larry Phye made
a motion to approve the service contract with Hach, Jan Wiseley 2nd, all approved.
When to start prepping the pool for the summer was discussed, the council advised that
we should wait and see the state and counties guidelines in the coming weeks before
work is started. A manhole in the NW part of the city was discussed, it possibly has a
sump pump drain flowing across it, council advised Maint. Dept to look into raising the
manhole.
Mayor Gerlach would like to schedule a meeting on May 5th to discuss Covid
guidelines, Larry Phye made a motion to have a special meeting on May 5th at 6pm to
discuss Covid guidelines, Van Franklin 2nd, all approve.
Clerk, update on progress of closing out the hail damage claims from last year, The new
contract with Blue Cross and Blue Shield for city employee’s health insurance was
discussed, Daryle Smith made a motion to renew with Blue Cross and Blue Shield for
another year, Larry Phye 2nd, roll call vote, all approve.
Jan Wiseley discussed the new city sign, council advised monies were agreed upon and
that the project should proceed as previously discussed.
Van Franklin discussed some items he noticed at the compost site that should not be
there, he asked the Mayor to check with local PD to make sure the area is being
patrolled.
Mayro Gerlach, gave an update on the audit progress, 2018 is almost done and then
they will be starting on 2019.
Motion was made to adjourn by Van Franklin, 2nd by Jan Wiseley, all approved, meeting
adjourned at 7:14pm..
Conway Springs City Council Meeting
May 12, 2020
6 pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach , Theresa
Lange , Larry Phye , Jan Wiseley , Van Franklin , Daryle Smith , Aubrey Hill, Heather Seidl,
Gala Mies, Christina Jones, Landon Wiseley, Nathan Ohl, Trinity Haskins, Melissa Hartman,
Da Goetz, Brian Bina, and Craig Stokebrand.
Public Forum, M. Hartman and N. Ohl spoke about their desire to see the pool open this
year..
Minutes from 4-28-20 and 5-5-20 were reviewed, A motion was made by D. Smith to
approve minutes from 4-28-20 and 5-5-20, 2nd by V. Franklin, all approved.
Appropriations 1967 were discussed, J. Wiseley made a motion to approve
appropriations 1967, 2nd by D. Smith, all approved.
Amendments to Agenda, V. Franklin added 111 N. and 111 S. 8th St, EMS added
KPERS, Maintenance added Hach and backhoe, L. Phye made a motion to add these
items to the agenda, 2nd by T. Lange, all approved.
Pending List, added clean up at 303 W. Parallel, update address to Spring and 3rd from
Spring and 13th.
A motion was made by L. Phye to go into executive session to discuss attorney client
privilege, with an invitation to Brian Bina and Wilson and Company, 2nd by J. Wiseley,
all approved. Session started at 6:38pm and ended at 6:43 pm. No action taken in
session.
Covid-19, discussion on how it affects the pool opening, lengthy discussion from all
Council members, pool and maintenance personnel. It was decided that the Mayor
would write up a document stating the intention of opening the pool by June 20, if Maint.
and pool personnel can be ready and if it complies with the current guidelines provided
by the Governor.
Business as usual, it was discussed as to when the City may return to normal
operations with all personnel being in their offices and maintenance personnel working a
full schedule. No action taken at this time, personnel were instructed to continue working
as they currently are.
Police Reports, L. Phye discussed wanting to have weekly police reports published in
the paper. L. Phye made a motion to have the Police Dept. publish a weekly report in
the local news paper, 2nd by D. Smith, all approved.
EMS, informed the Council that they are investigating what it may cost to offer KPERS
to part time personnel to help alleviate a shortage of personnel that is expected to occur
by July, due to limitations on how many hours part time personnel can work in a year.
Maintenance, T. Haskins informed the council of repairs that had to be made on the
backhoe and that Hach was out today working on the water plant.
City Hall, Invoicing for the Sewer project was discussed and the clerk was to use the
same procedure as was used on the water project for paying invoices. Sumner County
Economic Development membership renewal was discussed, T. Lange made a motion
to renew the membership with Sumner County Economic Development, 2nd by D.
Smith, all approved. It was discussed whether a separate bank account was needed for
the Sewer project, D. Smith made a motion to open an separate account at Vintage
bank for the Sewer project, 2nd by V. Franklin, all approved.
Mayor, discussed an inquiry about a car show on Spring street this weekend, it was
determined that it would not comply with the Governor’s current guidelines. The Mayor
will compose a letter to the business explaining the aforementioned. Information from
Nextlink was provided to be looked over and discussed at the next meeting.
Motion was made to adjourn by J. Wiseley, 2nd by V. Franklin, all approved, meeting
adjourned at 8:01pm..
Conway Springs City Council Meeting
May 26 , 2020
6 pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach , Theresa
Lange , Larry Phye , Jan Wiseley , Van Franklin , Daryle Smith , Aubrey Hill, Heather Seidl,
Gala Mies, Christina Jones, Landon Wiseley, Nathan Ohl, Brent Randolf, David Devore,
Rose Mary Saunders, Jarrod Mann, Rianna Morris, Paul Rhodes..
Public Forum, Brent Randolph with Nextlink spoke on behalf of his company wanting to
install an antenna on the water tower in exchange for internet service provided to city
buildings.
Minutes from the 5-12-20 Council meeting were reviewed, L Phye made a motion to
approve the minutes from 5-12-20, 2nd by T Lange, all approved.
Appropriations 1968 were reviewed, L Phye made a motion to approve appropriations
1968, 2nd by V Franklin, all approved.
Pending list was reviewed with the item for N Cotton being removed since he repaired it
himself. L Phye discussed the house on S 5th St. He would like to see it moved along. J
WIseley would like to see a list put together on properties that need to be cleaned up so
PD has something to work off of.
Amend Agenda, Mayor Gerlach added Nextlink, pool project, PD appointment,
executive session and Teel Consulting, J Wiseley added street lights.city hall added
CDBG CV2020, Pool added Red Cross Information. V Franklin made a motion to amend
the agenda as listed above, J Wiseley 2nd with all approving.
New Business, Nextlink discussion on the service that they offer and it was requested
from Nextlink to prepare a lease agreement for the city to review. Pool, David Devore
from BG Consultants reviewed the bids on the pool project and presented their
recommendation for a contractor, accepting a bid was tabled until the next meeting so
the council has a chance to research the bidders.
PD, street lights were discussed on where they may need to have better lighting. It was
decided to add streetlights to the pending list and to come up with a list of where they
are needed and how many will be needed. Discussion on hiring a part time officer.
Mayor Gerlach appointed April Bishop to the PD, D Smith made a motion to approve the
appointment with the stipulation that a contract be prepared to have the appointment
reimburse the city for any expenditures if the appointment doesn’t stay with the city for
at least 1 year from date of hire, 2nd by T Lange, all approved. Motion was made by T
Lange for an executive session to discuss non-elected personnel to include L Wiseley
for 10 Minutes, 2nd by L Phye, all approved. Council went into executive session at
7:32pm and returned from executive session at 7:42pm stating no binding action had
been taken.
EMS, C Jones discussed providing part time personnel KPERS benefits to help alleviate
staffing shortages due to the 1000hr limit for part time personnel. Discussion was had
on budgeting and the city’s desire to maintain a local EMS service. D Smith made a
motion to provide KPERS to part time EMS personnel with the Mayor to check on
legality with the city attorney, 2nd by T Lange, roll call vote, L Phye NO, rest of council
YES, motion carried. Discussion was held on the need for another part time EMS
position, D Smith made a motion to add another part time position to EMS, 2nd by V
Franklin, roll call vote, all approved.
Maintenance, a quote for cameras at the City Compost site was discussed, D Smith
made a motion to purchase the camera system from Teel Consulting to be installed at
the city compost site, 2nd by V Franklin, all approved.
City Hall, asked for permission from council to apply for a CDBG-CV-2020 grant for local
businesses, D Smith made a motion to allow the clerk to apply for the grant, 2nd by J.
Wiseley, all approved. Clerk updated council with progress on getting roofing quotes
and progress on updating the water project punch list.
Pool, H. Seidel discussed the pool recommendations from the Red Cross and what
social distancing may look like at the pool.along with the need for personnel protective
equipment that will be needed.
Motion was made by J Wiseley to adjourn, 2nd by D Smith, all approved. Meeting was
adjourned at 8:40pm.
Conway Springs City Council Meeting
June 9th, 2020
6 pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach , Theresa
Lange , Larry Phye , Jan Wiseley , Van Franklin , Daryle Smith , Aubrey Hill, Heather Seidl,
Gala Mies, Christina Jones, Landon Wiseley, Nathan Ohl, Brent David Devore, Rose Mary
Saunders, Trinity Haskins, Brent Swingle, Crystal Hinnen, Christina Henson Paul Rhodes.
Public Forum, none.
Minutes from 5-26-20, L Phye made a motion to approve the minutes from 5-26-20, 2nd by
D Smith, all approved with J Wiseley not present.
Appropriations 1969, L PHye made a motion to approve appropriations number 1969, 2nd
by V Franklin, all approved with J Wiseley not present.
Amending agenda, V Franklin made a motion to amend the agenda as follows with 2nd by L
Phye and all of council voting to approve. V Franklin added Caldwell Incubator, Mayor
Gerlach added Bennett EMS insurance, PD Appointment, pool email update, 2020 pool
update, pool bid letting, J Wiseley update on city sign and grant money for small
businesses.
Pending list was reviewed and updated with removal of the old city sign by the city's
maintenance crew.
New Business, the Caldwell business Incubator was discussed. The city’s EMS policy with
Bennett Insurance was discussed, a motion was made by D Smith to approve the purchase
of insurance from the Bennett Agency for EMS insurance, 2nd by V Franklin, all approved.
David Devore and Rose Mary Saunders discussed their research on the apparent low
bidder on the pool project. L Phye made a motion to approve the bid from Dondlinger
Construction on the pool project, 2nd by D Smith, all council approved. Update from the
city's CPA firm on the progress of their work. City Clerk updated the council on the process
of applying for a CBDG-CV grant.
PD, update on a new applicant and other potential candidates. A motion was made by V.
1
Franklin to go into executive session to discuss non-elected personnel for 30 minutes, 2nd
by D Smith, all approved. Session started at 18:52 and ended at 19:25, with council coming
out of executive session stating no binding action has been taken with J Wiseley making a
motion to extend the executive session by 30 minutes and extending an invitation to L
Wiseley, 2nd by L Phye and all approved, executive session started at 19:26 with the
council coming out of executive session at 19:56 stating no binding action has been taken.
PD will be doing a monthly update of activity that will be published in the paper.
Council will be reviewing pay scales and comparing them to other cities in our area.
Fire, discussed the need to purchase an enclosed trailer and put a flatbed on their current 1
ton truck to be used for rescue equipment, D Smith made a motion to approve the purchase
with a 2nd from L Phye, all approved.
Maintenance, need to purchase more cold mix for street repairs, L Phye made a motion to
purchase more cold mix 2nd by V Franklin, all approved.
Bids for city roof repair were reviewed, motion was made by L Phye to approve low bids
from Cameron Roofing, 2nd by D Smith with all approving. The water project repair list was
discussed with V Franklin making a motion to approve the list for the city's legal council to
utilize as needed, 2nd by T Lanke, all approved. Ranson bill was discussed and what
account to pay it out of. CD that is maturing at Conway Bank was discussed, and the council
advised to roll it over into a new CD.
Pool questions from the director were discussed, No pool passes for this season, will follow
Sumner County current Covid guidelines, staff will wear masks, and disinfect public areas,
staff will take the temperature of everyone that enters the facility, anyone with a high
temperature will not be allowed entry with no exceptions, admittance will be on a first come
first serve basis when capacity is reached. Concession stand will not be open this season.
Nextlink tower sample contract was discussed, contract was rejected by council due to
numerous term issues.
City service hours, the opening of city hall was discussed with a plan to be laid out to have
the office open to a limited number of people at a time with safety measures put in place for
the public and city personnel.
Next council meeting will be in person at city hall. A layout for council and attendees’ will be
put together to maintain the county's social distancing guidelines.
A motion to adjourn was made by T Lange with a 2nd by L Phye, all approved, meeting
adjourned at 21:20.
Conway Springs City Council Meeting
June 23, 2020
6 pm Mayor Gerlach called the meeting to order with the pledge of Allegiance . People
present ; Mayor Gerlach , Theresa Lange , Larry Phye , Jan Wiseley , Daryle Smith , Aubrey
Hill, Gala Mies, Christina Jones, Landon Wiseley, Rose Mary Saunders, Trinity Haskins,
Denver Sones, Paul Rhodes, Ed Parks.
Public Forum, none.
V. Franklin arrived at 6:10pm
Minutes from 6-9-20, T. Lange made a motion to approve the minutes from 6-9-20, V.
Franklin 2nd the motion, all approved.
Appropriations, J. Wiseley made a motion to approve appropriations # 1970, L. Phye 2nd, all
approved.
Pending list, Council wants to meet with the Zoning director to discuss properties in need of
repair.
Amended Agenda, A motion was made by T. Lange to amend the agenda as follows, 30
minute executive session to discuss non-elected personnel for PD, appointment for PD,
appointment for EMS, event parking under PD, Maint- lift station pump, softball tournament,
2500 truck repair, Mayor- car show, city hall- tree donation, Judge- report, V. Franklin- pool,
J. Wiseley maintenance item. Motion was 2nd by V. Franklin and all approved.
Judge, had court for the first time in a while, working on a procedure for a warrant issue that
may require a charter ordinance. Have a meeting with city office personnel on July 8th to
work on court document processes.
PD, Mayor asked the council to appoint Denver Sones to the Police Department, D. Smith
made a motion to appoint Denver Sones to the Police Department, 2nd by T. Lange, all
approved. D. Smith made a motion to pay Denver Sones at grade 12 on the pay scale, 2nd
by J. Wiseley. V. Franklin, L. Phye and J. Wiseley voted no, D. Smith and T. Lange voted
yes, motion failed. T. Lange made a motion to start Denver Sones at $14.50 per hour and
review at 90 days, 2nd by V Franklin, all approved. Denver Sones took the Police
Department oath of office. L Wiseley discussed a local shooting competition that will be held
this next weekend and will have people staying in campers in town, L. Wiseley inquired if it
would be okay for them to park at the sports complex for the weekend. J Wiseley made a
motion to allow the competitors to park their campers at the sports complex this weekend if
the Rec Commission approves, 2nd by V Franklin, all approved. V Franklin made a motion to
approve the purchase of up to $800 of equipment for the new Police officer, T Lange 2nd
the motion, all approved.
EMS, C Jones asked to have Cody Boor appointed as an EMT, Mayor Gerlach asked
council to approve her appointment of Cody Boor as an EMT. T Lange made a motion to
approve the Mayor’s appointment of Cody Boor as an EMT, 2nd by D Smith, all approved. J
Wiseley made a motion to pay Cody Boor $11.00 per hour, 2nd by V Franklin, all approved.
Maintenance, T Haskins stated the old welcome sign for the city has been removed and is
being stored at the moment. T. Haskins asked to order 15 tons of cold mix, L Phye made a
motion to approve the purchase of 15 tons of cold mix, 2nd by D Smith, all approved. T
Haskins discussed a request he received for the placement of a culvert at a residence on S
8th St, council stated the culvert should be purchased by the homeowner and could be
installed by the city. T. Haskins stated the main electrical line at the city warehouse needed
replaced and the contractor has it scheduled, the line is melted above the heater. T. Haskins
stated the 2500 plumbing truck keeps dying, it is at Pauly’s Automotive being checked.
Butler plumbing cleaned the lift station to check for needed pump repair, council advised to
have Butler work on getting a quote for needed repairs. T. Haskins inquired about needed
items for the upcoming softball tournament, and the council advised they would only need to
have the trash dumped and the restrooms ready. Mayor advised the maintenance
department that there will be a car show on Spring St from 5th St to 4th St on July 18th and
that they will need barricades set out.
City Hall, updated Council on progress of the application for the CBDG-CV and some of the
items that may have to be considered if the grant is awarded.
T. Lange made a motion to take a 10 minute break at 7:17pm, 2nd by V Franklin, all
approved, Council resumed the regular meeting at 7:27pm.
City Hall, L. Phye made a motion to open a separate checking account for the pool project,
2nd D. Smith, all approved. Council requested that the Clerk look at getting prices for the
replacement of the computers at City Hall.
Fire Department, A. Hill requested getting electronic locks for the fire station’s walk in doors.
V Franklin made a motion to have electronic locks installed on the walk-in doors of the fire
station by Teel Consulting to tie into the city's existing system, 2nd by D. Smith, all
approved.
Motion made by T. Lange to go into executive session to discuss non-elected personnel for
30 minutes at 7:57pm, 2nd by D. Smith, all approved. Council came out of the executive
session at 8:27 stating on binding action was taken. T. Lange made a motion to extend the
executive session to discuss non-elected personnel for 30 minutes and to include invites to
A. Hill, T. Haskins, L. Wiseley and G. Mies at 8:28pm, 2nd by J. Wiseley, all approved.
Council came out of the executive session at 8:58pm stating no binding action was taken. At
9:07pm Mayor Gerlach stated there will be a 10 minute recess. At 9:27 the meeting
returned from recess, T. Lange made a motion to go into executive session for 30 minutes
to discuss non-elected personnel with an invite to L. Wiseley, 2nd by V. Franklin, all
approved, session started at 9:09pm. Council came out of the executive session at 9:39pm
stating no binding action was taken. V. Franklin made a motion to go into executive session
for 30 to discuss non-elected personnel with an invitation to L. Wiseley, 2nd by D. Smith, all
approved, session started at 9:42pm. At 10:12pm council came out of the executive session
stating no binding action was taken. At 10:13pm V. Franklin made a motion to go into
executive session with an invite to L. Wiseley and A. Hill to discuss non-elected personnel
for 10 minutes, 2nd by T. Lange, all approved. Council came out of the executive session at
10:23 stating no binding action was taken. D. Smith made a motion to move the city clerk to
grade 5 on the pay scale, 2nd by L. Phye, all approved.
A motion to adjourn was made by J. Wiseley with a 2nd by V. Franklin, all approved,
meeting adjourned at 10:27pm.
Conway Springs City Council Meeting
July 14th, 2020
6 pm Mayor Gerlach called the meeting to order with the pledge of Allegiance . People
present ; Mayor Gerlach , Theresa Lange , Jan Wiseley , Daryle Smith , Shanna Hein, Aubrey
Hill, Paul Rhodes, Nathan Ohl, Landon Wiseley, Rose Mary Saunders, Dallas Sones, Trinity
Haskins, Brad Bennett, Tom Finger, Christina Jones, Dan Doffing, Christina Henson.
Meeting was called to order at 6pm with the Pledge of Allegiance. Van Franklin not present,
Larry Phye Absent.
Public Forum, none.
D. Smith made a motion to approve the minutes from the 6-23-20 Council meeting, 2nd by
J. Wiseley, all approved motion carried.
D. Smith made a motion to approve appropriations number 1971, 2nd by J. Wiseley, all
approved motion carried.
Pending List was discussed with an update on street lights. Need to get a list of locations for
the lights, once we have that Wheatland Electric can get an estimate prepared.
Amended Agenda, J. Wiseley made a motion to amend the agenda as follows, remove
Judge, remove attorney, remove TS newspaper, PD add update on academy, Maintenance
add water treatment plant road, J. Wiseley water bill at church, Mayor dump / cleanup day,
T. Lange 2nd the motion, all approved, motion carried.
Van Franklin arrived at 6:13pm.
Christina Henson with the city's accounting firm gave council an update on the progress of
the financial audit and also stated that she would like to meet with the city clerk and
treasurer towards the end of this month. Christina’s firm recommended Varney & Associates
to be the city's auditor. D. Smith made a motion to have the mayor sign the contract with
Varney & Associates to perform the city’s audit, 2nd was made by J. Wiseley, V. Franklin
abstained, rest of council approved, motion carried.
Tom Finger with Midwest Assistance spoke with the council about his role in securing
financing with Rural Development and that he will be needing to gather the city’s audited
financials as soon as possible to get the grant moving forward.
Paul Rhodes with the Times Sentinel newspaper spoke with the council about space
restraints in the newspaper and his desire to not print the official minutes in the paper. After
discussion the council will have the official minutes posted on the city’s web site.
Brad Bennett from the Bennett agency discussed options for additional umbrella insurance
coverage for the city. J. Wiseley made a motion to purchase the option of 1 million additional
umbrella insurance coverage, 2nd by D. Smith, all approved, motion carried.
A letter of resignation was read from Councilman Larry Phye by the Mayor. The mayor
asked for any parties that may be interested in serving on the city Council contact her.
Zoning director discussed options with the council on how to address safety concerns on
properties that are under construction and will get with the police department to further
search for remedies.
Rose Mary Saunders with Ranson Financial discussed needed documents to apply for the
CBDG-CV Funds and a possible date for the pool pre-construction meeting. D. Smith made
a motion to have the Mayor sign Resolution number 2020-01, 2nd by V. Franklin, all
approved, motion carried. J. Wiseley made a motion to adopt the Residential Displacement
Plan, 2nd by V. Franklin, all approved, motion carried. J. Wiseley made a motion to have the
Mayor sign both the Disclosure Report and Grant application, 2nd by D. Smith, all approved,
motion carried.
PD, Denver Sones will be starting academy on July 22nd.
T. Lange made a motion to go into executive session for 15 minutes with an invitation to L.
Wiseley and A. Hill to discuss non-elected personnel, 2nd by V. Franklin, all approved,
motion carried. Session started at 7:00pm, council came out of the executive session at
7:15, T. Lange made a motion to extend the executive session by 15 minutes, 2nd by J.
Wiseley, all approved, motion carried. Council started the session at 7:17pm, Council came
out of the executive session at 7:37 pm.
EMS, Mayor asked the council to approve her appointment of Kevin Huffman as assistant
EMS Director. J. Wiseley made a motion to approve the Mayor’s appointment of Kevin
Huffman as the assistant EMS director, 2nd by T. Lange, all approved, motion carried.
City hall, D. Smith made a motion to have the Mayor sign the agreement with Friendship
Meals, 2nd by V. Franklin, all approved, motion carried. T. Lange made a motion to have
Shanna Hein bonded and added as a signatory on all of the city’s Vintage and Conway bank
accounts, 2nd by J. Wiseley, all approved, motion carried.
Maintenance Department, currently working on the chlorine system at the water treatment
plant. The lift station pumps at the ball field were discussed, T. Lange made a motion to
replace both of the lift pumps at the ball field, 2nd by V. Franklin, all approved, motion
carried. D. Smith made a motion to purchase 20 more tons of cold mix, 2nd by J. Wiseley,
all approved, motion carried. D. Smith made a motion to send C. Vancurren and T. Benge to
confined space training at Chanute with an overnight stay and per diem per city policy, 2nd
by V. Franklin, all approved, motion carried. J. Wiseley made a motion to send T. Haskins to
waste water class in Lawrence with an overnight stay and per Diem per city policy, 2nd by T.
Lange, all approved, motion carried. Needed repairs to the road going from 90th Ave south
into the water plant were discussed, T. Haskins will make needed repairs. D. Smith made a
motion to have the tree stumps in the park ground down and debris removed by John Winter
from Viola. 2nd by V. Franklin, all approved, motion carried.
J. Wiseley discussed a water leak at the Christian Church and asked the council to forgive
the sewer charges on their latest bill, V. Franklin made a motion to forgive $31.45 for sewer
charges on the Christian Church's bill, 2nd by T. Lange, J. Wiseley and D. Smith abstained
from the vote, T, Lange and V. Franklin voted yes with Mayor Gerlach also voting yes to
break the tie, motion carried.
Mayor asked the council to approve the list of appointments to the city positions as listed, J.
Wiseley made a motion to approve the Mayor’s appointments as listed after corrections and
additions, 2nd by D. Smith, all approved, motion carried. V. Franklin made a motion to send
A. Hill to training in Fredonia on July 28th for Rural Development loan compliance, 2nd by J.
Wiseley, all approved, motion carried.
A motion to adjourn was made by J. Wiseley with a 2nd by V. Franklin, all approved,
meeting adjourned at 8:28pm.
MAYOR’S APPOINTMENTS
(JUL 2020 – May 2021)
CITY COUNCIL
Jessica Gerlach Mayor
Theresa Lange
Larry Phye
Janet Wiseley
Van Franklin
Daryle Smith
CITY OFFICERS
Aubrey Hill City Clerk
Shanna Hein Treasurer / Deputy City Clerk
Landon Wiseley Police Lieutenant / Interim Chief
4
Christina Jones EMS Director
Kevin Huffman Asst. EMS Director
Aubrey Hill Fire Chief
Kendall Thompson Asst. Fire Chief
Trinity Haskins City Superintendent
Terry Benge Asst. City Superintendent
Ed Parks City Judge
Janet Amerine City Prosecutor
Brian Bina City Attorney
Varney & Associates City Auditor
Leslie Bennett Curator of CS Museum
Heather Seidl Pool Manager
CITY EMPLOYEES
Christopher Vancuren City Maintenance
Peyton Lansden City Maintenance
Robyn Cooper Asst. City Librarian
Denver Sones Police Officer
Police Officer
Michael Charbonneau Police Officer
Mary Gibbs Custodian
PLANNING COMMISSION
Dan Doffing - City Zoning Administrator
Steve Lange
Eddie Allen
Jerry Burnett
Kenny Andra
Van Franklin
LIBRARY
Donna Devlin, President
Vickie Meyer, Secretary
Karen Mack
Jill Grimm
Jean Denett
Cleo Shobe
Virginia Roth
FIRE DEPARTMENT
Aubrey Hill Fire Chief
Kendall Thompson Assistant Fire Chief
Jeff Erker Fire Captain/EMT
Kyle Hill Fire Lieutenant
Cory Misak Fire Captain
Brandy Berntsen Fire Lieutenant
Bill Nestelroad Chaplain
Mason Berntsen Fire Fighter
Rex Mercer Fire Fighter
Wesley Wingert Fire Fighter
Justin Lange Fire Fighter
Brett Martin Fire Fighter
Cooper Boyles Fire Fighter
Mason Misak Fire Fighter
Nancy Peters Fire Fighter
Amanda Hill Fire Fighter
Gregg Peters Fire Fighter
Kim Taylor Fire Fighter
Dan Doffing Fire Fighter
Casey Rieth Fire Fighter
Cody Stuhlsatz Fire Fighter
Travis Wilson Fire Fighter
Aaron May Fire Fighter
Evan Moffitt Fire Fighter
EMERGENCY MEDICAL SERVICES
Christina Jones Service Director / Program Manager
Kevin Huffman Assistant Service Director
Thomas Higgins Jr MD Medical Director
Krisha McLaughlin Asst. Medical Director / PA-C / Paramedic
Bailey Matthews Paramedic
Amy Stockham EMS
Dunnae Mercer Paramedic
Victoria Balderas EMS
Cody Boor EMS
Shelia Forshee EMS
Amber Johnson EMS
Heron Juarez EMS
Evan Moffitt EMS
Wesley Wingert EMS
Sean Brainard EMS
Rianna Morris EMS
Kim Taylor EMS
Brett Sexton EMS
Ryan Souders EMS
Samantha Nettles EMS
Diana Nieses Driver
Misak Corey FF/EMS
Madison Willoughby EMS
Chris Huffman EMS
Katlyn Humphrey EMS
Re’Nae Pherigo EMS
Mariah Morris EMS
Nancy Peters EMS
Greg Peters FF/Paramedic
Meghan Tokala EMS
Billie Nickell EMS
Matthew Runyan EMS
Valgean Stallings EMS
Mallory Swingle EMS
Jason Wegner EMS
Tyler Weiss EMS
Swimming Pool
Heather Seidl Certified Pool Operator, Manager
Melissa Hartman Assistant Manager, Swimming Lesson Coordinator, Water Safety
Instructor
Jenny Osner Assistant Manager, Swimming Lesson Coordinator
Bre Akiu Aerobics Instructor
Laura Bender Water Safety Instructor
Margaret Rush Water Safety Instructor
Catherine Koester Water Safety Instructor
Janet Rush Certified LifeGuard
Leslie Mies Certified LifeGuard
Nathan Ohl Certified LifeGuard
Molly Schmanke Certified LifeGuard
Austin Gibbs Certified LifeGuard
Madelyn Koester Certified LifeGuard
Wyatt Schulte Certified LifeGuard
Kyler Alloway Certified LifeGuard
Dakota Beck Certified LifeGuard
Taryn Starks Certified LifeGuard
Karlee Osner Certified LifeGuard
Colby Osner Certified LifeGuard
Loren May Certified LifeGuard
Rosalyn Zoglmann Certified LifeGuard
Swim Team
Keith Schmanke Coach
Conway Springs Museum Board
Leslie Bennett Museum Director / Curator
Evelyn Osner Board Member
Brad Cline Board Member
David Prilliman Board Member
Michelle Leddy-Franklin Board Member
Christy Cobb Board Member
Conway Springs City Council Meeting
July 28, 2020
6 pm Mayor Gerlach called the meeting to order with the pledge of Allegiance . People
present ; Mayor Gerlach , Theresa Lange, Jan Wiseley, Christina Jones, Trinity Haskins, Ed
Parks, Shanna Hein, Paul Rhodes, Victoria Denton, Aubrey Hill.
Van Franklin not present and Daryle Smith not present at the start of Meeting.
Public Forum, Victoria Denton asked the council to approve the planting of a tree in the
park.
Amendments to the Agenda, search warrant resolution under professional reports, EMS
added KPERS and EIG funding, Maintenance added service locator, city hall added codify
ordinances, Mayor added covid pay to EMS and citizen concern to maintenance, T. Lange
added 12 street, J Wiseley added question for maintenance.
Pending list, city hall to work with PD on list of locations for new street lights, handbook
update, it is being worked on now by the city attorney. Added city wide clean up to list.
V. Franklin arrived at the meeting at 6:17pm.
Professional reports. Paul Rhodes discussed progress addition of the newspaper, J Wiseley
made a motion to purchase 2 pages in the progress addition of the newspaper, 2nd by T.
Lange, all approved.
J. Wiseley made a motion to approve the minutes from the 7-14-20 Council meeting, 2nd V.
Franklin, all approved. V. Franklin moved to approve appropriations # 1972, 2nd by T.
Lange, all approved. T. Lange made a motion to approve the amended agenda as listed,
2nd by V. Franklin, all approved.
Professional reports continued, Judge E. Parks discussed a recent meeting with city hall
personnel and a search warrant ordinance, J. Wiseley made a motion to adopt ordinance
#1906, 2nd by V. Franklin, all approved.
J. Wiseley made a motion to allow a tree to be planted in the Northeast corner of the park
South of the creek, 2nd by T. Lange, all approved.
EMS, Covid pay for city personnel was discussed. V. Franklin made a motion to pay city
employees their typical wage for 14 days upon proof of a positive test result with a diagnosis
of Covid-19 with this change to go in effect starting July 1st, 2020, 2nd by T. Lange, all
approve. An update on the progress of offering KPERS to part-time EMS personnel was
discussed. A grant for training from EIG was discussed, J. Wiseley made a motion to have
the Mayor sign the grant application from EIG for AEMT training for two personnel, 2nd by
V. Franklin, all approve.
Maintenance, the purchase of a service locator was discussed, J. Wiseley made a motion to
purchase a service locator not to exceed $3000, 2nd by V. Franklin, all approved. A citizen’s
concern about the potholes on 2nd street was discussed.
City Hall, a customer billing issue was discussed, J. Wiseley made a motion to allow the City
Clerk to issue the discussed credits to correct the customers bill, 2nd by V. Franklin, all
approved. Late utility payments were discussed, the City Clerk will put together an overdue
payment agreement for the council to consider at the next meeting. New computers for city
hall was discussed along with the software that City Hall uses, J. Wiseley made a motion to
purchase two new computers for City Hall, 2nd by V. Franklin, all approved. Moving the
utility billing to post cards instead of full sheets of paper was discussed, V. Franklin made a
motion to move the City’s utility billing to post cards, 2nd by T. Lange, all approved.
Codifying ordinances was discussed with the clerk to look into costs.
V. Franklin made a motion to adjourn at 7:48pm, 2nd by J. Wiseley, all approved. Meeting
adjourned at 7:48pm.
Conway Springs City Council Meeting
August 11th, 2020
6pm, Mayor Gerlach called the meeting to order with the pledge of Allegiance. People
present, J. Gerlach, T. Lange, J. Wiseley, D. Smith, T. Sones, Trinity Haskins, Shanna
Hein, Michael Charbonneau, Landon Wiseley, Paul Rhodes, Aubrey Hill.
Minutes, T. Lange made a motion to approve the minutes from the 7-28-20 council
meeting, 2nd by J. Wiseley, all approved with D. Smith abstaining.
Appropriations, V. Franklin made a motion to approve appropriations number 1973, 2nd
by T. Lange, all approved.
Pending list, list was discussed, removed light behind EMS building, discussed city wide
cleanup.
Professional reports, Judge gave an update on his office's recent work.
Amended agenda, J. Wiseley made a motion to amend the agenda as follows, new
business pool ground breaking, police departments executive session moved in front of
city hall, Maintenance added sewer cleaning, city clerk added time clock system, V.
Franklin added switch council member departments, motion was 2nd by D. Smith, all
approved.
Appointment, Mayor Gerlach appointed Tim Sones to the vacant council position, J.
Wiseley made a motion to approve the Mayor’s appointment, 2nd by D. Smith, all
approved. The Mayor administered the Oath of Office to council person Sones.
Pool, Dondlinger Construction asked if the city would like to have a groundbreaking
ceremony, the council is interested in having a groundbreaking, the Mayor will work with
all parties involved and get it scheduled.
EMS, the AEMT contract has been sent to the city's attorney to be looked over, D.
Smith made a motion to approve the use of the training contract to apply to our EMS
personnel that are working towards their AEMT, 2nd by V. Franklin, all approve. C.
Jones asked to purchase IO needles, J. Wiseley made a motion to purchase the IO
needles, 2nd by T. Lange, all approve. C. Jones would like to have 5 personnel
participate in online training at World EMS Expo, D. Smith made a motion to approve 5
people to attend the World EMS Expo training, 2nd by T. Lange, all approved.
Fire Dept, gave an update on up-fitting of 1 ton truck and disposal of the bed that was
removed from it.
T. Sones made a motion to have 8 dumpsters available for city wide cleanup and to
have Shred-It here for secure disposal of documents on Oct 3 of this year, 2nd by J.
Wiseley, all approved.
T. Lange made a motion to have a 10 minute recess at 6:51pm, 2nd by J. Wiseley, all
approved. Meeting re-convened at 7:01.
T. Lange made a motion to go into executive session for 30 minutes to discuss
non-elected personnel with an invitation to L. Wiseley, M Charbonneau and two police
applicants for the open police Chief’s position, 2nd by V. Franklin, all approved, session
started at 7:02pm. Council came out of session at 7:32pm and T. Sones made a motion
to extend the session by 30 minutes, 2nd by T. Lange, all approved, session started at
7:35pm. Council came out of the executive session at 8:05p. Mayor Gerlach called for a
10 minute recess at 8:05pm, Council returned from recess at 8:15pm, D. Smith made a
motion to extend the executive session for 30 minutes, 2nd by V. Franklin, all approved
sessions started at 8:17pm. Council came out of the executive session at 8:47pm. D.
Smith made a motion to extend the executive session for 15 minutes, 2nd by T. Sones,
all approved, session started at 8:48pm. Council came out of the executive session at
9:03pm.
Police Dept, L. Wiseley requested that council approve Police Department ordinance #
1877 adopting the Uniform Public Offence Code, D. Smith made a motion to approve
Police Department ordinance # 1877, 2nd by T. Sones, all approved.
Maintenance, presented council with information on sewer cleaning and maintenance
advised they didn’t think it was necessary at this time.
City Hall, discussed possible funds available from the CARES act and items that could
be funded by it. Discussed time clock software options, V. Franklin made a motion to
approve the use of Time Clock Plus for 10 city employees, 2nd by D. Smith, all
approved. Discussed refinement of GL and working with the cities accounting firm to
make changes to the layout.
The moving of council person’s departments where discussed with council persons V.
Franklin and T. Sones switching departments.
J. Wiseley made a motion to adjourn, 2nd by V. Franklin, all approved, meeting
adjourned at 9:38pm.
Conway Springs City Special Council
Meeting
August 17th, 2020
6pm, Mayor Gerlach called the meeting to order with the following people present,
Jessica Gerlach, Shanna Hein, Van Franklin, Jan Wiseley, Tim Sones, Christina
Henson, Aubrey Hill. Attending by phone, Theresa Lange.
The City’s accounting firm presented information on the proposed 2021 budget,
council spent time going through the budget and working with our accountant to
mold together a proposed budget for 2021. D. Smith made a motion to raise the
mill levy for public safety by 3 mills, 2nd by T. Sones and all approved. T. Sones
made a motion to approve the contract with the city’s accounting firm for working
on the 2021 budget, 2nd by V. Franklin, motion carried 4-0 with T. Lange not
voting.
J. Wiseley made a motion to go into executive session to discuss non-elected
personnel for 15 minutes along with bringing in police department candidate, 2nd
by V. Franklin, all approved, session started at 6:57pm. Council came out of the
executive session at 7:12pm, D. Smith made a motion to extend the session for
10 minutes, 2nd by T. Sones, all approved, session started at 7:13pm. Council
came out of the executive session at 7:23pm.
J. Wiseley made a motion to adjourn, 2nd by V. Franklin, all approved, meeting
ended at 7:25pm.
Conway Springs Council Meeting
September 22nd, 2020
6pm, Meeting was called to order by Mayor Gerlach with the pledge of allegiance. Meeting was attended by Jessica Gerlach, Daryle Smith, Van Franklin, Theresa Lange, Trinity Haskins, Rose Mary Saunders, Jan Wiseley, Tim Sones, Ed Parks, Paul Rhodes, Michael Roths, Jared Lyden, Jason Boyd, Shanna Hein and Aubrey Hill.
Public Forum, no one signed up.
Minutes, T. Sones made a motion to approve the minutes dated 9-8-20, 2nd by T. Lange, all approved.
Appropriations, J. Wiseley made a motion to approve appropriations # 1976, 2nd by D. Smith, all approved.
Pending list, abatements were discussed, updated ordinances are to be sent to Ranson City Code for updates.
Amended Agenda, T. Sones moved to amend the agenda as follows, add Judge to Professional reports, Rural Development moved to new business, City Attorney added to New Business, Police department added cameras and inmates, Fire Department added tire disposal and purchase, City Hall added office programs, T. Sones added city wide cleanup, D. Smith added horse shoe pits, Mayor added business incentive program, motion was 2nd by T. Lange, all approved.
Professional Reports, City Judge gave an update on his department’s activities and collections along with a meeting with the new police officers. Rural Development presented a conditions letter for the funds on the sewer project along with their engagement letter, J. Wiseley made a motion to approve Resolution #2020-02, signing of conditions letter and engagement letter, motion was 2nd by V. Franklin, all approved.
Police Department, Chief Roths presented council with a quote to purchase dash cameras for the patrol cars, T. Lange made a motion to purchase dash cameras for the patrol cars, 2nd by V. Franklin, all approved, Chief Roths also informed council on the cost of housing inmates at the Sumner County Detention center, Mayor Gerlach appointed Jason Boyd to the police department as a part time officer, T. Sones made a motion to approve the Mayors appointment of Jason Boyd to the police department as a part time officer, motion was 2nd by J. Wiseley, all approved. T. Sones made a motion to go into executive session to discuss non-elected personnel inviting Chief Roths for 10 minutes, motion was 2nd by V. Franklin, all approved, session started at 6:47pm, at 6:57 pm council came out of executive session, T. Sones made a motion to extend the executive session for 10 minutes with the same invitation to Chief Roths, motion was 2nd by V. Franklin, all approved, session started at 7:00pm. Council came out of executive session at 7:04pm.
Mayor Gerlach called a 5 minutes recess starting at 7:03pm. Council resumed session at 7:08 pm.
Maintenance Department, Superintendent Haskins asked the council to purchase approximately $10,000 of gravel for the city streets, V. Franklin made a motion to purchase gravel for the city streets, motion was 2nd by D. Smith, all approved. Council asked the maintenance department to purchase a vacuum trailer pending verification of grant reserves and not to exceed available money, J. Wiseley made a motion to purchase a vacuum trailer pending verification of available grant reserves and not to exceed available money, motion was 2nd by V. Franklin, all approved.
Fire Department, Chief Hill asked council to approve the purchase of new tires for the one ton pick-up, J. Wiseley made a motion to purchase tires for the one ton pick-up not to exceed $1500, motion was 2nd by V. Franklin, all approved. Chief Hill stated that the fire department had several used tires that it needed to dispose of, council instructed Chief Hill to bring them to the city wide cleanup.
City Hall, city sidewalk repair assistance program was discussed. T. Sones made a motion to approve the sidewalk assistance program for 2020 and 2021, motion was 2nd by T. Lange, all approved. Microsoft Office 365 was discussed to be used for city computers and personnel, V. Franklin made a motion to approve the use of Microsoft Office 365 for city computers and emails not to exceed $2300 per year, motion was 2nd by T. Sones, all approved.
T. Sones made a motion to go into executive session for 16 minutes to discuss attorney client items with an invitation to Brian Bina to attend by phone, motion was 2nd by T. Lange, all approved, session started at 7:35pm. Council came out of executive session at 7:51pm. City attorney Brian Bina discussed the city’s current utility shut off process and will have some recommendations for the next council meeting.
T. Sones discussed the upcoming city wide clean up day and stated that dry latex paint could be accepted and that small tires would be accepted for $3 each and large tires would be $10.
D. Smith discussed the progress on the installation of the horse shoe pits in the park, D. Smith made a motion to approve an additional $200 for the building of the pits, motion was 2nd by T. Sones, all approved.
Mayor Gerlach asked council to consider possible new business incentives that may be available for business that would like to come to town or possibly current business’s that are considering expansion.
T. Sones made a motion to adjourn, motion was 2nd by D. Smith, all approved. Meeting was adjourned at 8:10pm.
Conway Springs Council Meeting
October 13th, 2020
6pm, meeting was called to order by Mayor Gerlach with the pledge of allegiance, attending was Jessica Gerlach, Daryle Smith, Theresa Lange, Tim Sones, Jason Boyd, Michael Roths, Christina Jones, Paul Rhodes, Shanna Hein, Aubrey Hill. Councilman Van Franklin arrived at 6:10pm and council person Jan Wiseley was absent.
Minutes, D. Smith made a motion to approve the minutes from 9-22-20, motion was 2nd by T. Sones, all approved. T. Lange made a motion to approve the minutes from 9-30-20, motion was 2nd by D. Smith, T. Sones abstained rest of council approved.
Appropriations, T. Sones made a motion to approved appropriations number 1977, 2nd by T. Lange, all approved.
Public Forum, Marion Scott asked council to consider closing the 400 block of South 8th street on Halloween evening for Springview manner to participate in Halloween activities.
Pending List, list was discussed, removed streetlights and rock parking lot, add water shut off process.
Agenda, T. Sones made a motion to amend the agenda by adding the following items, EMS software and laptops, city hall executive session, motion was 2nd by V. Franklin, all approved.
Professional reports, employee handbook was discussed, D. Smith made a motion to have a workshop to go over the handbook on October 28th at 6pm, 2nd by T. Lange, all approved. Utility shut offs were discussed, citizen concern with a large truck parked on South 5th street were discussed.
New Business, T. Lange made a motion to close the 400 block of south 8th Street on Halloween evening, motion was 2nd by T. Sones, all approved. Mowing complaints about a property on Monnet St were discussed, Police Chief stated a letter has been sent to the owner.
Police Department, Mayor Gerlach appointed Jason Boyd to the police department as a full-time officer, T. Sones made a motion to approve the Mayors appointment, motion was 2nd by T. Lange, all approved.
EMS, Mayor Gerlach appointed Amber Johnson as a full-time paramedic, Shelia Forshee and Cambriann Bruce as emergency staffing, V. Franklin made a motion to approve the Mayors appointments, motion was 2nd by T. Sones, all approved. T. Sones made a motion to purchase a reporting software for EMS calls at $1875 per year to come out of EMS operating budget along with 2 laptops for $750 each to come out of capitol equipment, motion was 2nd by D. Smith and all approved.
Fire Department, Mayor Gerlach appointed Cyle Owens and Brennan Hekel to the fire department, D. Smith made a motion to approve the Mayor’s appointments, 2nd by V. Franklin, all approved.
Maintenance, Bids were presented for a sewer vac. D. Smith made a motion to approve the purchase of a vac trailer from Vermeer to be paid out of the water project fund, motion was 2nd by T. Sones, all approved. Keys for the new pool were discussed, it was decided to have one key for outdoor access and one master that will open all doors.
City Hall, the cities ordinance on water deposits was discussed, two sidewalk replacement applications were discussed, T. Sones made a motion to approve both sidewalk replacement applications, 2nd by T. Lange, all approved.
T. Sones made a motion to go into executive session for 8 minutes to discuss non-elected personnel at 7:26pm, 2nd by T. Lange, all approved, council came out of session at 7:34pm.
T. Lange made a motion to move the City Treasurer to grade 7 on the treasurer scale, V. Franklin 2nd the motion and all approved.
D. Smith discussed getting the new fund balance report squared away.
V. Franklin made a motion to add T. Sones as a signer on all city owned checking accounts, motion was 2nd by T. Lange, all approved with T. Sones abstaining.
Motion was made by V. Franklin to adjourn, 2nd by T. sones, all approved. Meeting ended at 7:40pm.