2020 Council Minutes

Conway Springs City Council Special Meeting

January 6, 2020 5:15p.m.

5:15pm Mayor Gerlach called meeting to order. People present; Mayor Gerlach, Theresa Lange, Larry

Phye, Jan Wiseley, Van Franklin, Daryle Smith, Dawn Cornejo, Kim Taylor, Chrissy, Michelle Franklin and

Crystal Hinnen.

Pledge of Allegiance was recited.

Dawn Cornejo informed the council that her last on call day will be January 24, 2020. Her last day as

Director will be February 1st\ 2020. The City must advise the EMS Board of the new director taking the

position no more than 7 days after 2.15.2020.

Dawn Cornejo asked to have Chris Huffman appointed as Assistant Director, and as Interim Director until

March 15th, upon which time the new Director will be named.

Mayor Gerlach appointed Chris Huffman as Assistant Director and Interim Director until March 15th.

Motion to approve Mayor Gerlach's appointment of Chris Huffman by Jan Wiseley, 2nd by Theresa Lange,

motion passed 5-0.

Dawn Cornejo had several suggestions/recommendations;

• Cornejo will be contacting Freeman Pharmacy to see if they may be able to help with

meds/inventory for EMS.

• suggested hiring a full time Director with Instructor/Coordinator credentials. Or if not a full time

Director, 2-3 full time employees or 6 part time employees.

• Merging

• Sumner County

• First response 2/paramedic

Motion to have Dawn Cornejo advertise for 4 part-time positions by Larry Phye, 2nd by Van Franklin,

motion passed 5-0.

Council will make decision on a new Director at the Jan. 14, 2020 council meeting.

Motion to adjourn by Van Franklin, 2nd by Daryle Smith, motion passed 5-0 6:23 p.m.

Conway Springs City Council Meeting

March 10th, 2020 6:00p.m.

6:00 p.m. Mayor Gerlach called to order. People present; Mayor Gerlach, Daryle Smith, Van Franklin, Jan Wiseley, Larry Phye, Theresa Lange, Aubrey Hill, Kim Taylor, Trinity Haskins, Paul Rhodes, and Gala Mies.

Pledge of Allegiance was recited.

PUBLIC FORUM – Brad Bennet presented the 2020 insurance premium renewals. Rental House to be taken off of policy, and Brad will get us the final report, Mayor will sign and City Hall will pay.

Motion to approve minutes with correction of “Special” Council Meeting, to regular meeting, by Larry Phye, 2nd by Theresa Lange, motion passed 5-0.

Motion by Daryle Smith, to pass Appropriations #1960, with correction to BG Consultant payment being moved from personal services to fund 72, 2nd by Jan Wiseley, motion passed 5-0.

Motion to approve amended agenda by Larry Phye, 2nd by Theresa Lange, motion passed 5-0.

PENDING LIST

Updated a few things. Reminded Council to take their NIMS test asap. Added potholes to pending list. Van Franklin wanted to purchase a, home use, sandblaster to blast the park equipment, at his expense, if the city is willing to reimburse him for the aggregate. Council agreed, maintenance would get aggregate, Mayor would approve. Add lot where rental house was, to be rocked for parking.

NEW BUSINESS

Council discussed the auditor’s Engagement Letter to become the CFO for the City and get 2018, 2019 and 2020 audits taken care

Motion by Theresa Lange, 2nd by Jan Wiseley to accept the engagement letter from Swindoll/Janzen Hawk & Loyd, LLC, stating that they would become the CFO for the city of Conway Springs, Kansas, motion passed 5-0. 2018 needs to be boxed up and given to Swindoll/Janzen/Hawk & Loyd, LLC.

FIRE DEPARTMENT

Chief Hill asked Mayor Gerlach to appoint Trenton Jones to the Fire Department roster. Mayor Gerlach did so, and Daryle Smith made a motion to approve the mayor’s appointment of Trenton Jones to the Fire Department, 2nd by Van Franklin, motion passed 5-0.

MAINTENANCE

Trinity Haskins presented council with three options for the security cameras at the Water Treatment Plant.

Motion by Daryle Smith to purchase security cameras for the Water Treatment Plant, from Teel Consultants, for

$7,579.00, pending the mayor and Haskins review of the contract, 2nd by Larry Phye, motion passed 5-0.

Haskins also asked to purchase a 45-gallon boom-less ATV Sprayer for $549.00 from Tractor Supply.

Motion by Jan Wiseley to approve the purchase of the ATV sprayer not to exceed $600.00, 2nd by Van Franklin, motion passed 5-0.

Haskins asked about the EMS sleeping quarters.

Motion by Theresa Lange, 2nd by Van Franklin, to explore getting partitions to section off another sleeping area. If these are not possible, we will open it up for bids, motion passed 5-0. Deputy Clerk is to call Haviland for an ethernet cable install, call on partitions, and call Jeremy Meyer on the 220 outlets for EMS.

Haskins gave an update on the plant, and APAC is still working on leaks.

CITY HALL

Chamber work day is set for March 13th from 8-1. Council is asking for street #’s to be put on curbs again.

Scout Hut bids were submitted and will be kept on file, but will not be moved on at this time.

Mayor Gerlach appointed Aubrey Hill as City Clerk for the City of Conway Springs.

Motion by Van Franklin, 2nd by Theresa Lange, motion passed 5-0.

Motion by Van Franklin, 2nd by Larry Phye for Aubrey Hill to attend training on Friday, March 13th, if he can still be signed up, motion passed 5-0.

Motion by Van Franklin, 2nd by Theresa Lange to add Aubrey Hill to bank accts, get him bonded, and add his name to any other necessary documents, motion passed 5-0.

Motion by Van Franklin, 2nd by Theresa Lange to ensure that Aubrey Hill, Jessica Gerlach, Gala Mies and Daryle Smith are on the signature cards at the bank, motion passed 5-0.

Jan Wiseley asked to move forward on the Welcome to Conway Springs Sign at the North edge of town, and the south one to be added at a future time. We have a donation for almost half the cost from a private donor that may or may not be good at a later date.

Motion by Daryle Smith to proceed with the 2A smooth edges city sign for North side of town, 2nd by Larry Phye, motion passed 5-0.

Mayor Gerlach brought up an invitation by the Wichita Ballet to present a performance of Sleeping Beauty in the park at a later date for a $1,000 sponsorship. Council will discuss at a future meeting.

7:20 p.m.

Motion by Jan Wiseley, 2nd by Van Franklin to go into a 5-minute recess, and then into an executive session for non-elected personnel pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). The open meeting will resume in the city council chamber at 7:25 p.m.

7:25 p.m.

Motion to adjourn by Dr. Phye to adjourn, 2nd Daryle Smith, motion passed 5-0.

Conway Springs City Council Meeting

March 24, 2020

6​pm ​Mayor ​Gerlach ​called the ​meeting ​to ​order​. ​People ​present​; ​Mayor ​Gerlach​, Theresa ​Lange​, ​Larry ​Phye​, ​Jan ​Wiseley​, ​Van ​Franklin​, ​Daryle ​Smith​, ​Trinity Haskins, Paul Rhodes, Gala Mies, Aubrey Hill

A motion was made to approve the minutes from the 3-10-2020 meeting with the addition of Brad Bennet as an attendee by Daryle Smith, 2nd by Jan Wiseley, all approved.

Motion made by Larry Phye to approve Appropriations 1961 and 1962 with the exception of moving checks # 28827 and 28813 to capital outlay, 2nd by Jan Wiseley, all approved.

Motion was made by Van Franklin to amend the agenda to include Covid-19 under the Mayor, add Pending list, add, EMS 220 volt for stove and EMS Bedrooms, 2nd made by Larry Phye, all approved.

Discussion on Covid-19, council advised all employees to follow KDHE guidelines and use caution where practical. City clerk department will work from home as assignments allow, phones will be forwarded to city cell phones.

Fire department bids for financing were looked at and discussed, Motion was made by Larry Phye to accept the bid from Marion Financial upon re-negotiation of interest rate, 2nd by Jan Wiseley, all approved.

Motion was made by Theresa Lange to purchase 15tons of cold mix, 2nd by Jan Wisely, all approved.

Motion was made to approve the KDHE loan on the sewer system by Larry Phye, 2nd by Van Franklin, all approved.

Motion was made by Jan Wiseley to pay Orr Wyatt #18,when funds become available,, 2nd by Larry Phye, all approve.

Motion was made to adjourn by Jan Wiseley, 2nd by Van Franklin, all approved, meeting adjourned at 7:35pm.

Conway Springs City Council

Special Meeting

March 26 2020,

5:00pm

5:00pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach, Theresa

Lange , Larry Phye , Jan Wiseley , Van Franklin , Daryle Smith, Landon Wiseley, Aubrey

Hill

Motion was made by Van Franklin to go into executive session for 30 minutes to discuss

non-elected personnel, pursuant to the non-elected personnel to ,the non-elected

personnel matter exception, K.S.A. 75-4319(b)(1)2nd by Larry Phye all approved, ,

started at 5:06, at 5:36 came out of session and Larry Phye made a motion to extend for

10 minutes, Theresa Lange 2nd, all approved, 5:45 came out and Daryle Smith made a

motion to adjourn, 2nd by Theresa Lange, all approved. Meeting ended at 5:45pm

Conway Spri n gs City Council

Special Meeting

April 1, 2020

5:00 pm

5 : 00pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach, Theresa

Lan g e , Larry P hye , Jan Wiseley , Van Franklin , Daryle Smith , Aubrey Hill, Brian Bina.

5:02 Motion was made by Theresa Lange to go into executive session for 15 minutes for

Attorney client item, motion 2nd by Van Franklin, all approved. Out of session at 5:17,

no binding action taken, Council stated that they are allowing Brian Bina to act on the

city’s behalf on matters regarding Orr Wyatt, Van Frankin made a motion to adjourn, 2nd

by Larry Phye, all approved, meeting adjourned at 5:18pm.

Conway Springs City Council Meeting

April 14, 2020

6p m Mayor Gerlach called the meeting to order. People present; Mayor Gerlach,

Theresa Lange, Larry Phye , Jan Wiseley, Van Franklin , Daryle Smith, Trinity Haskins,

Paul Rhodes, Gala Mies, Aubrey Hill, Tom Finger.

A motion was made to approve the minutes from the 3-24-20, 3-26-20 and 4-1-20

meetings by Larry Phye, 2nd by Theresa Lange, all approved.

Motion made by Larry Phye to approve Appropriations 1963 with the exception of

moving a mowing expense from the l ibrary and not to pay any bills from the Fire

Department Trust, 2nd by Daryle Smith, all approved.

Motion was made by Daryle Smith to amend the agenda to include adding wells to

Trinity, Food pantry under the Mayor, Water Plant maintenance to Van Franklin, Dump to

Jane Wisely, Cruise night to Landon Wisely and cell phones to city clerk, Van Franklin

2nd, all approved.

Discussed pending l ist and added maintenance report along with water plant 100%

online.

Food pantry was discussed and possible ways for them to get donations.

Van Franklin made a motion to approve a temporary position on the police department

call Police Clerk, 2nd by Theresa Lange, all approved.

Mayor asked to appoint Shanna Hein to the police dept for the position of Police Clerk,

Daryle Smith made a motion to appoint Shanna Hein to the aforementioned position,

2nd by Theresa Lange, all approved.

The Police Chief discussed the cruise nights and how they have been going as far as

compliance with the state's recommendations on social distancing.

Mayor asked to appoint Sheila Forshee to the open part time medic position on EMS,

Daryle Smith made a motion to approve the mayor's appointment with a second by Van

Franklin, all approved.

EMS Director discussed progress on building the bedrooms with mainly sanding and

painting needing to be finished, EMS i s getting a quote on possible electrical panels

repairs.

Tom Finger discussed information that he needs to work with the financing on the sewer

project, and the Mayor will be connecting him with the city’s accounting firm.

The Fire Chief inquired about the flow test results of the new water system, the Mayor

will look into it.

City Superintendent, cameras are online at the water plant, they are having problems

with two sensors that monitor chlorine and nitrate. A motion was made by Jan Wisely to

have Teel consulting train city personnel on water plant repairs, 2nd by Van Franklin, all

approved. Well 18 i s having electrical issues, Trinity i s working with the contractor to get

them resolved.

CIty Clerk, discussed where we are on last year's hail claims. The clerk will investigate

further. A motion was made by Theresa Lange to approve the bid from McDaneld Lawn

Service for the mowing at the cemetery, 2nd by Larry Phye, all approve. There was

discussion about direct deposit of employee paychecks. Van Franklin made a motion to

give authority to Aubrey Hill and Gala Mies to perform ACH transactions on the city’s

behalf to facilitate direct deposit of employee’s pay checks. 2nd made by Larry Phye, all

approved. Discussed DOT documents requesting the city’s approval to allow Haviland

Telephone Company to dig under highway 49, council advised Clerk to sign documents.

Daryle Smith made a motion to get cell phones for the City Clerk and EMS Director,

Larry Phye 2nd with all approving.

Jan Wisely discussed the need to keep the dump free from debris that i s not allowed

and that it needs to be watched as closely as possible. Need to also check to see i f the

cameras at the dump are working and possibly ask the police chief to patrol the area.

Mayor Gerlach brought up the fair housing proclamation that was signed to stay i n

compliance with CDBG guidelines. Marion bank has been working with Brian Bina on

the RFI on the fire truck. Larry Phye made a motion to proceed with the financing of the

fire truck through Marion Bank, Jan Wisely 2nd, all approved.

Motion was made to adjourn by Jan Wiseley, 2nd by Daryle Smith, all approved, meeting

adjourned at 7:53pm.

Conway Springs City Council Meeting

April 21, 2020

6 pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach ,

Theresa Lange , Larry Phye , Jan Wiseley , Van Franklin , Daryle Smith , Aubrey Hill,

Heather Seidl, David Devore, Rose Mary Saunders.

David Devore spoke about the pool project manual documents and the review drawings

going over several items in detail along with the CBDG bid advertisement documents.

Council reviewed plans and specs with Van Franklin making a motion to approve them

with minor modifications that were discussed in the meeting, Larry Phye 2nd the motion,

all approved by roll call vote.

Motion was made to adjourn by Larry Phye, 2nd by Daryle Smith, all approved, meeting

adjourned at 7:23pm..

Conway Springs City Council Meeting

April 28, 2020

6 pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach ,

Theresa Lange , Larry Phye , Jan Wiseley , Van Franklin , Daryle Smith , Aubrey Hill, Paul

Rhodes, Gala Mies.

Mayor asked for amendments to the agenda, EMS added N95 decontamination,

Maintenance dept added Hach service agreement, pool and water plant, clerk added

update on audit, Jan Wiseley added sign, Van Franklin added city compost site, Daryle

Smith added city revenue, Van Franklin made a motion to approve the amended

agenda, Darlye Smith 2nd, all approved.

Larry Phye made a motion to approve the minutes from 4-14-20 and 4-21-20 with the

correction of Jan Wiseley’s name, Daryle Smith 2nd, all approved.

Van Franklin made a motion to approve appropriations 1964, 1965 and 1966, Daryle

Smith 2nd, all approved.

Pending list was discussed.

New business, Daryle Smith discussed the city not receiving as much revenue from

taxes due to businesses being closed for Covid-19 and asked department heads to limit

their expenditures to necessities for the foreseeable future.

Mayor Gerlach gave an update on the Police Department, Mike is currently working full

time and that she is checking in with them.

Christina Jones informed the council that EMS has a source that will clean N95 masks

and that she has notified the other city departments of this capability. One of the medic

units is having a charging issue that is getting repaired. She asked the council about the

crew cooking hot dogs during the Saturday evening cruise, and the council advised

against it due to possibly encouraging people to gather.

Fire Dept, Chief asked if the council would consider paying all of the firefighters life

insurance premium as they have done that in the past. Jan Wiseley made a motion to

pay the whole premium, Larry Phye 2nd, all approved.

Maintenance Dept, Trinity discussed a service agreement with Hach, Larry Phye made

a motion to approve the service contract with Hach, Jan Wiseley 2nd, all approved.

When to start prepping the pool for the summer was discussed, the council advised that

we should wait and see the state and counties guidelines in the coming weeks before

work is started. A manhole in the NW part of the city was discussed, it possibly has a

sump pump drain flowing across it, council advised Maint. Dept to look into raising the

manhole.

Mayor Gerlach would like to schedule a meeting on May 5th to discuss Covid

guidelines, Larry Phye made a motion to have a special meeting on May 5th at 6pm to

discuss Covid guidelines, Van Franklin 2nd, all approve.

Clerk, update on progress of closing out the hail damage claims from last year, The new

contract with Blue Cross and Blue Shield for city employee’s health insurance was

discussed, Daryle Smith made a motion to renew with Blue Cross and Blue Shield for

another year, Larry Phye 2nd, roll call vote, all approve.

Jan Wiseley discussed the new city sign, council advised monies were agreed upon and

that the project should proceed as previously discussed.

Van Franklin discussed some items he noticed at the compost site that should not be

there, he asked the Mayor to check with local PD to make sure the area is being

patrolled.

Mayro Gerlach, gave an update on the audit progress, 2018 is almost done and then

they will be starting on 2019.

Motion was made to adjourn by Van Franklin, 2nd by Jan Wiseley, all approved, meeting

adjourned at 7:14pm..

Conway Springs City Council Meeting

May 12, 2020

6 pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach , Theresa

Lange , Larry Phye , Jan Wiseley , Van Franklin , Daryle Smith , Aubrey Hill, Heather Seidl,

Gala Mies, Christina Jones, Landon Wiseley, Nathan Ohl, Trinity Haskins, Melissa Hartman,

Da Goetz, Brian Bina, and Craig Stokebrand.

Public Forum, M. Hartman and N. Ohl spoke about their desire to see the pool open this

year..

Minutes from 4-28-20 and 5-5-20 were reviewed, A motion was made by D. Smith to

approve minutes from 4-28-20 and 5-5-20, 2nd by V. Franklin, all approved.

Appropriations 1967 were discussed, J. Wiseley made a motion to approve

appropriations 1967, 2nd by D. Smith, all approved.

Amendments to Agenda, V. Franklin added 111 N. and 111 S. 8th St, EMS added

KPERS, Maintenance added Hach and backhoe, L. Phye made a motion to add these

items to the agenda, 2nd by T. Lange, all approved.

Pending List, added clean up at 303 W. Parallel, update address to Spring and 3rd from

Spring and 13th.

A motion was made by L. Phye to go into executive session to discuss attorney client

privilege, with an invitation to Brian Bina and Wilson and Company, 2nd by J. Wiseley,

all approved. Session started at 6:38pm and ended at 6:43 pm. No action taken in

session.

Covid-19, discussion on how it affects the pool opening, lengthy discussion from all

Council members, pool and maintenance personnel. It was decided that the Mayor

would write up a document stating the intention of opening the pool by June 20, if Maint.

and pool personnel can be ready and if it complies with the current guidelines provided

by the Governor.

Business as usual, it was discussed as to when the City may return to normal

operations with all personnel being in their offices and maintenance personnel working a

full schedule. No action taken at this time, personnel were instructed to continue working

as they currently are.

Police Reports, L. Phye discussed wanting to have weekly police reports published in

the paper. L. Phye made a motion to have the Police Dept. publish a weekly report in

the local news paper, 2nd by D. Smith, all approved.

EMS, informed the Council that they are investigating what it may cost to offer KPERS

to part time personnel to help alleviate a shortage of personnel that is expected to occur

by July, due to limitations on how many hours part time personnel can work in a year.

Maintenance, T. Haskins informed the council of repairs that had to be made on the

backhoe and that Hach was out today working on the water plant.

City Hall, Invoicing for the Sewer project was discussed and the clerk was to use the

same procedure as was used on the water project for paying invoices. Sumner County

Economic Development membership renewal was discussed, T. Lange made a motion

to renew the membership with Sumner County Economic Development, 2nd by D.

Smith, all approved. It was discussed whether a separate bank account was needed for

the Sewer project, D. Smith made a motion to open an separate account at Vintage

bank for the Sewer project, 2nd by V. Franklin, all approved.

Mayor, discussed an inquiry about a car show on Spring street this weekend, it was

determined that it would not comply with the Governor’s current guidelines. The Mayor

will compose a letter to the business explaining the aforementioned. Information from

Nextlink was provided to be looked over and discussed at the next meeting.

Motion was made to adjourn by J. Wiseley, 2nd by V. Franklin, all approved, meeting

adjourned at 8:01pm..

Conway Springs City Council Meeting

May 26 , 2020

6 pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach , Theresa

Lange , Larry Phye , Jan Wiseley , Van Franklin , Daryle Smith , Aubrey Hill, Heather Seidl,

Gala Mies, Christina Jones, Landon Wiseley, Nathan Ohl, Brent Randolf, David Devore,

Rose Mary Saunders, Jarrod Mann, Rianna Morris, Paul Rhodes..

Public Forum, Brent Randolph with Nextlink spoke on behalf of his company wanting to

install an antenna on the water tower in exchange for internet service provided to city

buildings.

Minutes from the 5-12-20 Council meeting were reviewed, L Phye made a motion to

approve the minutes from 5-12-20, 2nd by T Lange, all approved.

Appropriations 1968 were reviewed, L Phye made a motion to approve appropriations

1968, 2nd by V Franklin, all approved.

Pending list was reviewed with the item for N Cotton being removed since he repaired it

himself. L Phye discussed the house on S 5th St. He would like to see it moved along. J

WIseley would like to see a list put together on properties that need to be cleaned up so

PD has something to work off of.

Amend Agenda, Mayor Gerlach added Nextlink, pool project, PD appointment,

executive session and Teel Consulting, J Wiseley added street lights.city hall added

CDBG CV2020, Pool added Red Cross Information. V Franklin made a motion to amend

the agenda as listed above, J Wiseley 2nd with all approving.

New Business, Nextlink discussion on the service that they offer and it was requested

from Nextlink to prepare a lease agreement for the city to review. Pool, David Devore

from BG Consultants reviewed the bids on the pool project and presented their

recommendation for a contractor, accepting a bid was tabled until the next meeting so

the council has a chance to research the bidders.

PD, street lights were discussed on where they may need to have better lighting. It was

decided to add streetlights to the pending list and to come up with a list of where they

are needed and how many will be needed. Discussion on hiring a part time officer.

Mayor Gerlach appointed April Bishop to the PD, D Smith made a motion to approve the

appointment with the stipulation that a contract be prepared to have the appointment

reimburse the city for any expenditures if the appointment doesn’t stay with the city for

at least 1 year from date of hire, 2nd by T Lange, all approved. Motion was made by T

Lange for an executive session to discuss non-elected personnel to include L Wiseley

for 10 Minutes, 2nd by L Phye, all approved. Council went into executive session at

7:32pm and returned from executive session at 7:42pm stating no binding action had

been taken.

EMS, C Jones discussed providing part time personnel KPERS benefits to help alleviate

staffing shortages due to the 1000hr limit for part time personnel. Discussion was had

on budgeting and the city’s desire to maintain a local EMS service. D Smith made a

motion to provide KPERS to part time EMS personnel with the Mayor to check on

legality with the city attorney, 2nd by T Lange, roll call vote, L Phye NO, rest of council

YES, motion carried. Discussion was held on the need for another part time EMS

position, D Smith made a motion to add another part time position to EMS, 2nd by V

Franklin, roll call vote, all approved.

Maintenance, a quote for cameras at the City Compost site was discussed, D Smith

made a motion to purchase the camera system from Teel Consulting to be installed at

the city compost site, 2nd by V Franklin, all approved.

City Hall, asked for permission from council to apply for a CDBG-CV-2020 grant for local

businesses, D Smith made a motion to allow the clerk to apply for the grant, 2nd by J.

Wiseley, all approved. Clerk updated council with progress on getting roofing quotes

and progress on updating the water project punch list.

Pool, H. Seidel discussed the pool recommendations from the Red Cross and what

social distancing may look like at the pool.along with the need for personnel protective

equipment that will be needed.

Motion was made by J Wiseley to adjourn, 2nd by D Smith, all approved. Meeting was

adjourned at 8:40pm.


Conway Springs City Council Meeting

June 9th, 2020

6 pm Mayor Gerlach called the meeting to order . People present ; Mayor Gerlach , Theresa

Lange , Larry Phye , Jan Wiseley , Van Franklin , Daryle Smith , Aubrey Hill, Heather Seidl,

Gala Mies, Christina Jones, Landon Wiseley, Nathan Ohl, Brent David Devore, Rose Mary

Saunders, Trinity Haskins, Brent Swingle, Crystal Hinnen, Christina Henson Paul Rhodes.

Public Forum, none.

Minutes from 5-26-20, L Phye made a motion to approve the minutes from 5-26-20, 2nd by

D Smith, all approved with J Wiseley not present.

Appropriations 1969, L PHye made a motion to approve appropriations number 1969, 2nd

by V Franklin, all approved with J Wiseley not present.

Amending agenda, V Franklin made a motion to amend the agenda as follows with 2nd by L

Phye and all of council voting to approve. V Franklin added Caldwell Incubator, Mayor

Gerlach added Bennett EMS insurance, PD Appointment, pool email update, 2020 pool

update, pool bid letting, J Wiseley update on city sign and grant money for small

businesses.

Pending list was reviewed and updated with removal of the old city sign by the city's

maintenance crew.

New Business, the Caldwell business Incubator was discussed. The city’s EMS policy with

Bennett Insurance was discussed, a motion was made by D Smith to approve the purchase

of insurance from the Bennett Agency for EMS insurance, 2nd by V Franklin, all approved.

David Devore and Rose Mary Saunders discussed their research on the apparent low

bidder on the pool project. L Phye made a motion to approve the bid from Dondlinger

Construction on the pool project, 2nd by D Smith, all council approved. Update from the

city's CPA firm on the progress of their work. City Clerk updated the council on the process

of applying for a CBDG-CV grant.

PD, update on a new applicant and other potential candidates. A motion was made by V.

1

Franklin to go into executive session to discuss non-elected personnel for 30 minutes, 2nd

by D Smith, all approved. Session started at 18:52 and ended at 19:25, with council coming

out of executive session stating no binding action has been taken with J Wiseley making a

motion to extend the executive session by 30 minutes and extending an invitation to L

Wiseley, 2nd by L Phye and all approved, executive session started at 19:26 with the

council coming out of executive session at 19:56 stating no binding action has been taken.

PD will be doing a monthly update of activity that will be published in the paper.

Council will be reviewing pay scales and comparing them to other cities in our area.

Fire, discussed the need to purchase an enclosed trailer and put a flatbed on their current 1

ton truck to be used for rescue equipment, D Smith made a motion to approve the purchase

with a 2nd from L Phye, all approved.

Maintenance, need to purchase more cold mix for street repairs, L Phye made a motion to

purchase more cold mix 2nd by V Franklin, all approved.

Bids for city roof repair were reviewed, motion was made by L Phye to approve low bids

from Cameron Roofing, 2nd by D Smith with all approving. The water project repair list was

discussed with V Franklin making a motion to approve the list for the city's legal council to

utilize as needed, 2nd by T Lanke, all approved. Ranson bill was discussed and what

account to pay it out of. CD that is maturing at Conway Bank was discussed, and the council

advised to roll it over into a new CD.

Pool questions from the director were discussed, No pool passes for this season, will follow

Sumner County current Covid guidelines, staff will wear masks, and disinfect public areas,

staff will take the temperature of everyone that enters the facility, anyone with a high

temperature will not be allowed entry with no exceptions, admittance will be on a first come

first serve basis when capacity is reached. Concession stand will not be open this season.

Nextlink tower sample contract was discussed, contract was rejected by council due to

numerous term issues.

City service hours, the opening of city hall was discussed with a plan to be laid out to have

the office open to a limited number of people at a time with safety measures put in place for

the public and city personnel.

Next council meeting will be in person at city hall. A layout for council and attendees’ will be

put together to maintain the county's social distancing guidelines.

A motion to adjourn was made by T Lange with a 2nd by L Phye, all approved, meeting

adjourned at 21:20.

Conway Springs City Council Meeting

June 23, 2020

6 pm Mayor Gerlach called the meeting to order with the pledge of Allegiance . People

present ; Mayor Gerlach , Theresa Lange , Larry Phye , Jan Wiseley , Daryle Smith , Aubrey

Hill, Gala Mies, Christina Jones, Landon Wiseley, Rose Mary Saunders, Trinity Haskins,

Denver Sones, Paul Rhodes, Ed Parks.

Public Forum, none.

V. Franklin arrived at 6:10pm

Minutes from 6-9-20, T. Lange made a motion to approve the minutes from 6-9-20, V.

Franklin 2nd the motion, all approved.

Appropriations, J. Wiseley made a motion to approve appropriations # 1970, L. Phye 2nd, all

approved.

Pending list, Council wants to meet with the Zoning director to discuss properties in need of

repair.

Amended Agenda, A motion was made by T. Lange to amend the agenda as follows, 30

minute executive session to discuss non-elected personnel for PD, appointment for PD,

appointment for EMS, event parking under PD, Maint- lift station pump, softball tournament,

2500 truck repair, Mayor- car show, city hall- tree donation, Judge- report, V. Franklin- pool,

J. Wiseley maintenance item. Motion was 2nd by V. Franklin and all approved.

Judge, had court for the first time in a while, working on a procedure for a warrant issue that

may require a charter ordinance. Have a meeting with city office personnel on July 8th to

work on court document processes.

PD, Mayor asked the council to appoint Denver Sones to the Police Department, D. Smith

made a motion to appoint Denver Sones to the Police Department, 2nd by T. Lange, all

approved. D. Smith made a motion to pay Denver Sones at grade 12 on the pay scale, 2nd

by J. Wiseley. V. Franklin, L. Phye and J. Wiseley voted no, D. Smith and T. Lange voted

yes, motion failed. T. Lange made a motion to start Denver Sones at $14.50 per hour and

review at 90 days, 2nd by V Franklin, all approved. Denver Sones took the Police

Department oath of office. L Wiseley discussed a local shooting competition that will be held

this next weekend and will have people staying in campers in town, L. Wiseley inquired if it

would be okay for them to park at the sports complex for the weekend. J Wiseley made a

motion to allow the competitors to park their campers at the sports complex this weekend if

the Rec Commission approves, 2nd by V Franklin, all approved. V Franklin made a motion to

approve the purchase of up to $800 of equipment for the new Police officer, T Lange 2nd

the motion, all approved.

EMS, C Jones asked to have Cody Boor appointed as an EMT, Mayor Gerlach asked

council to approve her appointment of Cody Boor as an EMT. T Lange made a motion to

approve the Mayor’s appointment of Cody Boor as an EMT, 2nd by D Smith, all approved. J

Wiseley made a motion to pay Cody Boor $11.00 per hour, 2nd by V Franklin, all approved.

Maintenance, T Haskins stated the old welcome sign for the city has been removed and is

being stored at the moment. T. Haskins asked to order 15 tons of cold mix, L Phye made a

motion to approve the purchase of 15 tons of cold mix, 2nd by D Smith, all approved. T

Haskins discussed a request he received for the placement of a culvert at a residence on S

8th St, council stated the culvert should be purchased by the homeowner and could be

installed by the city. T. Haskins stated the main electrical line at the city warehouse needed

replaced and the contractor has it scheduled, the line is melted above the heater. T. Haskins

stated the 2500 plumbing truck keeps dying, it is at Pauly’s Automotive being checked.

Butler plumbing cleaned the lift station to check for needed pump repair, council advised to

have Butler work on getting a quote for needed repairs. T. Haskins inquired about needed

items for the upcoming softball tournament, and the council advised they would only need to

have the trash dumped and the restrooms ready. Mayor advised the maintenance

department that there will be a car show on Spring St from 5th St to 4th St on July 18th and

that they will need barricades set out.

City Hall, updated Council on progress of the application for the CBDG-CV and some of the

items that may have to be considered if the grant is awarded.

T. Lange made a motion to take a 10 minute break at 7:17pm, 2nd by V Franklin, all

approved, Council resumed the regular meeting at 7:27pm.

City Hall, L. Phye made a motion to open a separate checking account for the pool project,

2nd D. Smith, all approved. Council requested that the Clerk look at getting prices for the

replacement of the computers at City Hall.

Fire Department, A. Hill requested getting electronic locks for the fire station’s walk in doors.

V Franklin made a motion to have electronic locks installed on the walk-in doors of the fire

station by Teel Consulting to tie into the city's existing system, 2nd by D. Smith, all

approved.

Motion made by T. Lange to go into executive session to discuss non-elected personnel for

30 minutes at 7:57pm, 2nd by D. Smith, all approved. Council came out of the executive

session at 8:27 stating on binding action was taken. T. Lange made a motion to extend the

executive session to discuss non-elected personnel for 30 minutes and to include invites to

A. Hill, T. Haskins, L. Wiseley and G. Mies at 8:28pm, 2nd by J. Wiseley, all approved.

Council came out of the executive session at 8:58pm stating no binding action was taken. At

9:07pm Mayor Gerlach stated there will be a 10 minute recess. At 9:27 the meeting

returned from recess, T. Lange made a motion to go into executive session for 30 minutes

to discuss non-elected personnel with an invite to L. Wiseley, 2nd by V. Franklin, all

approved, session started at 9:09pm. Council came out of the executive session at 9:39pm

stating no binding action was taken. V. Franklin made a motion to go into executive session

for 30 to discuss non-elected personnel with an invitation to L. Wiseley, 2nd by D. Smith, all

approved, session started at 9:42pm. At 10:12pm council came out of the executive session

stating no binding action was taken. At 10:13pm V. Franklin made a motion to go into

executive session with an invite to L. Wiseley and A. Hill to discuss non-elected personnel

for 10 minutes, 2nd by T. Lange, all approved. Council came out of the executive session at

10:23 stating no binding action was taken. D. Smith made a motion to move the city clerk to

grade 5 on the pay scale, 2nd by L. Phye, all approved.

A motion to adjourn was made by J. Wiseley with a 2nd by V. Franklin, all approved,

meeting adjourned at 10:27pm.

Conway Springs City Council Meeting

July 14th, 2020

6 pm Mayor Gerlach called the meeting to order with the pledge of Allegiance . People

present ; Mayor Gerlach , Theresa Lange , Jan Wiseley , Daryle Smith , Shanna Hein, Aubrey

Hill, Paul Rhodes, Nathan Ohl, Landon Wiseley, Rose Mary Saunders, Dallas Sones, Trinity

Haskins, Brad Bennett, Tom Finger, Christina Jones, Dan Doffing, Christina Henson.

Meeting was called to order at 6pm with the Pledge of Allegiance. Van Franklin not present,

Larry Phye Absent.

Public Forum, none.

D. Smith made a motion to approve the minutes from the 6-23-20 Council meeting, 2nd by

J. Wiseley, all approved motion carried.

D. Smith made a motion to approve appropriations number 1971, 2nd by J. Wiseley, all

approved motion carried.

Pending List was discussed with an update on street lights. Need to get a list of locations for

the lights, once we have that Wheatland Electric can get an estimate prepared.

Amended Agenda, J. Wiseley made a motion to amend the agenda as follows, remove

Judge, remove attorney, remove TS newspaper, PD add update on academy, Maintenance

add water treatment plant road, J. Wiseley water bill at church, Mayor dump / cleanup day,

T. Lange 2nd the motion, all approved, motion carried.

Van Franklin arrived at 6:13pm.

Christina Henson with the city's accounting firm gave council an update on the progress of

the financial audit and also stated that she would like to meet with the city clerk and

treasurer towards the end of this month. Christina’s firm recommended Varney & Associates

to be the city's auditor. D. Smith made a motion to have the mayor sign the contract with

Varney & Associates to perform the city’s audit, 2nd was made by J. Wiseley, V. Franklin

abstained, rest of council approved, motion carried.

Tom Finger with Midwest Assistance spoke with the council about his role in securing

financing with Rural Development and that he will be needing to gather the city’s audited

financials as soon as possible to get the grant moving forward.

Paul Rhodes with the Times Sentinel newspaper spoke with the council about space

restraints in the newspaper and his desire to not print the official minutes in the paper. After

discussion the council will have the official minutes posted on the city’s web site.

Brad Bennett from the Bennett agency discussed options for additional umbrella insurance

coverage for the city. J. Wiseley made a motion to purchase the option of 1 million additional

umbrella insurance coverage, 2nd by D. Smith, all approved, motion carried.

A letter of resignation was read from Councilman Larry Phye by the Mayor. The mayor

asked for any parties that may be interested in serving on the city Council contact her.

Zoning director discussed options with the council on how to address safety concerns on

properties that are under construction and will get with the police department to further

search for remedies.

Rose Mary Saunders with Ranson Financial discussed needed documents to apply for the

CBDG-CV Funds and a possible date for the pool pre-construction meeting. D. Smith made

a motion to have the Mayor sign Resolution number 2020-01, 2nd by V. Franklin, all

approved, motion carried. J. Wiseley made a motion to adopt the Residential Displacement

Plan, 2nd by V. Franklin, all approved, motion carried. J. Wiseley made a motion to have the

Mayor sign both the Disclosure Report and Grant application, 2nd by D. Smith, all approved,

motion carried.

PD, Denver Sones will be starting academy on July 22nd.

T. Lange made a motion to go into executive session for 15 minutes with an invitation to L.

Wiseley and A. Hill to discuss non-elected personnel, 2nd by V. Franklin, all approved,

motion carried. Session started at 7:00pm, council came out of the executive session at

7:15, T. Lange made a motion to extend the executive session by 15 minutes, 2nd by J.

Wiseley, all approved, motion carried. Council started the session at 7:17pm, Council came

out of the executive session at 7:37 pm.

EMS, Mayor asked the council to approve her appointment of Kevin Huffman as assistant

EMS Director. J. Wiseley made a motion to approve the Mayor’s appointment of Kevin

Huffman as the assistant EMS director, 2nd by T. Lange, all approved, motion carried.

City hall, D. Smith made a motion to have the Mayor sign the agreement with Friendship

Meals, 2nd by V. Franklin, all approved, motion carried. T. Lange made a motion to have

Shanna Hein bonded and added as a signatory on all of the city’s Vintage and Conway bank

accounts, 2nd by J. Wiseley, all approved, motion carried.

Maintenance Department, currently working on the chlorine system at the water treatment

plant. The lift station pumps at the ball field were discussed, T. Lange made a motion to

replace both of the lift pumps at the ball field, 2nd by V. Franklin, all approved, motion

carried. D. Smith made a motion to purchase 20 more tons of cold mix, 2nd by J. Wiseley,

all approved, motion carried. D. Smith made a motion to send C. Vancurren and T. Benge to

confined space training at Chanute with an overnight stay and per diem per city policy, 2nd

by V. Franklin, all approved, motion carried. J. Wiseley made a motion to send T. Haskins to

waste water class in Lawrence with an overnight stay and per Diem per city policy, 2nd by T.

Lange, all approved, motion carried. Needed repairs to the road going from 90th Ave south

into the water plant were discussed, T. Haskins will make needed repairs. D. Smith made a

motion to have the tree stumps in the park ground down and debris removed by John Winter

from Viola. 2nd by V. Franklin, all approved, motion carried.

J. Wiseley discussed a water leak at the Christian Church and asked the council to forgive

the sewer charges on their latest bill, V. Franklin made a motion to forgive $31.45 for sewer

charges on the Christian Church's bill, 2nd by T. Lange, J. Wiseley and D. Smith abstained

from the vote, T, Lange and V. Franklin voted yes with Mayor Gerlach also voting yes to

break the tie, motion carried.

Mayor asked the council to approve the list of appointments to the city positions as listed, J.

Wiseley made a motion to approve the Mayor’s appointments as listed after corrections and

additions, 2nd by D. Smith, all approved, motion carried. V. Franklin made a motion to send

A. Hill to training in Fredonia on July 28th for Rural Development loan compliance, 2nd by J.

Wiseley, all approved, motion carried.

A motion to adjourn was made by J. Wiseley with a 2nd by V. Franklin, all approved,

meeting adjourned at 8:28pm.

MAYOR’S APPOINTMENTS

(JUL 2020 – May 2021)

CITY COUNCIL

Jessica Gerlach Mayor

Theresa Lange

Larry Phye

Janet Wiseley

Van Franklin

Daryle Smith

CITY OFFICERS

Aubrey Hill City Clerk

Shanna Hein Treasurer / Deputy City Clerk

Landon Wiseley Police Lieutenant / Interim Chief

4

Christina Jones EMS Director

Kevin Huffman Asst. EMS Director

Aubrey Hill Fire Chief

Kendall Thompson Asst. Fire Chief

Trinity Haskins City Superintendent

Terry Benge Asst. City Superintendent

Ed Parks City Judge

Janet Amerine City Prosecutor

Brian Bina City Attorney

Varney & Associates City Auditor

Leslie Bennett Curator of CS Museum

Heather Seidl Pool Manager

CITY EMPLOYEES

Christopher Vancuren City Maintenance

Peyton Lansden City Maintenance

Robyn Cooper Asst. City Librarian

Denver Sones Police Officer

Police Officer

Michael Charbonneau Police Officer

Mary Gibbs Custodian

PLANNING COMMISSION

Dan Doffing - City Zoning Administrator

Steve Lange

Eddie Allen

Jerry Burnett

Kenny Andra

Van Franklin

LIBRARY

Donna Devlin, President

Vickie Meyer, Secretary

Karen Mack

Jill Grimm

Jean Denett

Cleo Shobe

Virginia Roth

FIRE DEPARTMENT

Aubrey Hill Fire Chief

Kendall Thompson Assistant Fire Chief

Jeff Erker Fire Captain/EMT

Kyle Hill Fire Lieutenant

Cory Misak Fire Captain

Brandy Berntsen Fire Lieutenant

Bill Nestelroad Chaplain

Mason Berntsen Fire Fighter

Rex Mercer Fire Fighter

Wesley Wingert Fire Fighter

Justin Lange Fire Fighter

Brett Martin Fire Fighter

Cooper Boyles Fire Fighter

Mason Misak Fire Fighter

Nancy Peters Fire Fighter

Amanda Hill Fire Fighter

Gregg Peters Fire Fighter

Kim Taylor Fire Fighter

Dan Doffing Fire Fighter

Casey Rieth Fire Fighter

Cody Stuhlsatz Fire Fighter

Travis Wilson Fire Fighter

Aaron May Fire Fighter

Evan Moffitt Fire Fighter

EMERGENCY MEDICAL SERVICES

Christina Jones Service Director / Program Manager

Kevin Huffman Assistant Service Director

Thomas Higgins Jr MD Medical Director

Krisha McLaughlin Asst. Medical Director / PA-C / Paramedic

Bailey Matthews Paramedic

Amy Stockham EMS

Dunnae Mercer Paramedic

Victoria Balderas EMS

Cody Boor EMS

Shelia Forshee EMS

Amber Johnson EMS

Heron Juarez EMS

Evan Moffitt EMS

Wesley Wingert EMS

Sean Brainard EMS

Rianna Morris EMS

Kim Taylor EMS

Brett Sexton EMS

Ryan Souders EMS

Samantha Nettles EMS

Diana Nieses Driver

Misak Corey FF/EMS

Madison Willoughby EMS

Chris Huffman EMS

Katlyn Humphrey EMS

Re’Nae Pherigo EMS

Mariah Morris EMS

Nancy Peters EMS

Greg Peters FF/Paramedic

Meghan Tokala EMS

Billie Nickell EMS

Matthew Runyan EMS

Valgean Stallings EMS

Mallory Swingle EMS

Jason Wegner EMS

Tyler Weiss EMS

Swimming Pool

Heather Seidl Certified Pool Operator, Manager

Melissa Hartman Assistant Manager, Swimming Lesson Coordinator, Water Safety

Instructor

Jenny Osner Assistant Manager, Swimming Lesson Coordinator

Bre Akiu Aerobics Instructor

Laura Bender Water Safety Instructor

Margaret Rush Water Safety Instructor

Catherine Koester Water Safety Instructor

Janet Rush Certified LifeGuard

Leslie Mies Certified LifeGuard

Nathan Ohl Certified LifeGuard

Molly Schmanke Certified LifeGuard

Austin Gibbs Certified LifeGuard

Madelyn Koester Certified LifeGuard

Wyatt Schulte Certified LifeGuard

Kyler Alloway Certified LifeGuard

Dakota Beck Certified LifeGuard

Taryn Starks Certified LifeGuard

Karlee Osner Certified LifeGuard

Colby Osner Certified LifeGuard

Loren May Certified LifeGuard

Rosalyn Zoglmann Certified LifeGuard

Swim Team

Keith Schmanke Coach

Conway Springs Museum Board

Leslie Bennett Museum Director / Curator

Evelyn Osner Board Member

Brad Cline Board Member

David Prilliman Board Member

Michelle Leddy-Franklin Board Member

Christy Cobb Board Member

Conway Springs City Council Meeting

July 28, 2020

6 pm Mayor Gerlach called the meeting to order with the pledge of Allegiance . People

present ; Mayor Gerlach , Theresa Lange, Jan Wiseley, Christina Jones, Trinity Haskins, Ed

Parks, Shanna Hein, Paul Rhodes, Victoria Denton, Aubrey Hill.

Van Franklin not present and Daryle Smith not present at the start of Meeting.

Public Forum, Victoria Denton asked the council to approve the planting of a tree in the

park.

Amendments to the Agenda, search warrant resolution under professional reports, EMS

added KPERS and EIG funding, Maintenance added service locator, city hall added codify

ordinances, Mayor added covid pay to EMS and citizen concern to maintenance, T. Lange

added 12 street, J Wiseley added question for maintenance.

Pending list, city hall to work with PD on list of locations for new street lights, handbook

update, it is being worked on now by the city attorney. Added city wide clean up to list.

V. Franklin arrived at the meeting at 6:17pm.

Professional reports. Paul Rhodes discussed progress addition of the newspaper, J Wiseley

made a motion to purchase 2 pages in the progress addition of the newspaper, 2nd by T.

Lange, all approved.

J. Wiseley made a motion to approve the minutes from the 7-14-20 Council meeting, 2nd V.

Franklin, all approved. V. Franklin moved to approve appropriations # 1972, 2nd by T.

Lange, all approved. T. Lange made a motion to approve the amended agenda as listed,

2nd by V. Franklin, all approved.

Professional reports continued, Judge E. Parks discussed a recent meeting with city hall

personnel and a search warrant ordinance, J. Wiseley made a motion to adopt ordinance

#1906, 2nd by V. Franklin, all approved.

J. Wiseley made a motion to allow a tree to be planted in the Northeast corner of the park

South of the creek, 2nd by T. Lange, all approved.

EMS, Covid pay for city personnel was discussed. V. Franklin made a motion to pay city

employees their typical wage for 14 days upon proof of a positive test result with a diagnosis

of Covid-19 with this change to go in effect starting July 1st, 2020, 2nd by T. Lange, all

approve. An update on the progress of offering KPERS to part-time EMS personnel was

discussed. A grant for training from EIG was discussed, J. Wiseley made a motion to have

the Mayor sign the grant application from EIG for AEMT training for two personnel, 2nd by

V. Franklin, all approve.

Maintenance, the purchase of a service locator was discussed, J. Wiseley made a motion to

purchase a service locator not to exceed $3000, 2nd by V. Franklin, all approved. A citizen’s

concern about the potholes on 2nd street was discussed.

City Hall, a customer billing issue was discussed, J. Wiseley made a motion to allow the City

Clerk to issue the discussed credits to correct the customers bill, 2nd by V. Franklin, all

approved. Late utility payments were discussed, the City Clerk will put together an overdue

payment agreement for the council to consider at the next meeting. New computers for city

hall was discussed along with the software that City Hall uses, J. Wiseley made a motion to

purchase two new computers for City Hall, 2nd by V. Franklin, all approved. Moving the

utility billing to post cards instead of full sheets of paper was discussed, V. Franklin made a

motion to move the City’s utility billing to post cards, 2nd by T. Lange, all approved.

Codifying ordinances was discussed with the clerk to look into costs.

V. Franklin made a motion to adjourn at 7:48pm, 2nd by J. Wiseley, all approved. Meeting

adjourned at 7:48pm.

Conway Springs City Council Meeting

August 11th, 2020

6pm, Mayor Gerlach called the meeting to order with the pledge of Allegiance. People

present, J. Gerlach, T. Lange, J. Wiseley, D. Smith, T. Sones, Trinity Haskins, Shanna

Hein, Michael Charbonneau, Landon Wiseley, Paul Rhodes, Aubrey Hill.

Minutes, T. Lange made a motion to approve the minutes from the 7-28-20 council

meeting, 2nd by J. Wiseley, all approved with D. Smith abstaining.

Appropriations, V. Franklin made a motion to approve appropriations number 1973, 2nd

by T. Lange, all approved.

Pending list, list was discussed, removed light behind EMS building, discussed city wide

cleanup.

Professional reports, Judge gave an update on his office's recent work.

Amended agenda, J. Wiseley made a motion to amend the agenda as follows, new

business pool ground breaking, police departments executive session moved in front of

city hall, Maintenance added sewer cleaning, city clerk added time clock system, V.

Franklin added switch council member departments, motion was 2nd by D. Smith, all

approved.

Appointment, Mayor Gerlach appointed Tim Sones to the vacant council position, J.

Wiseley made a motion to approve the Mayor’s appointment, 2nd by D. Smith, all

approved. The Mayor administered the Oath of Office to council person Sones.

Pool, Dondlinger Construction asked if the city would like to have a groundbreaking

ceremony, the council is interested in having a groundbreaking, the Mayor will work with

all parties involved and get it scheduled.

EMS, the AEMT contract has been sent to the city's attorney to be looked over, D.

Smith made a motion to approve the use of the training contract to apply to our EMS

personnel that are working towards their AEMT, 2nd by V. Franklin, all approve. C.

Jones asked to purchase IO needles, J. Wiseley made a motion to purchase the IO

needles, 2nd by T. Lange, all approve. C. Jones would like to have 5 personnel

participate in online training at World EMS Expo, D. Smith made a motion to approve 5

people to attend the World EMS Expo training, 2nd by T. Lange, all approved.

Fire Dept, gave an update on up-fitting of 1 ton truck and disposal of the bed that was

removed from it.

T. Sones made a motion to have 8 dumpsters available for city wide cleanup and to

have Shred-It here for secure disposal of documents on Oct 3 of this year, 2nd by J.

Wiseley, all approved.

T. Lange made a motion to have a 10 minute recess at 6:51pm, 2nd by J. Wiseley, all

approved. Meeting re-convened at 7:01.

T. Lange made a motion to go into executive session for 30 minutes to discuss

non-elected personnel with an invitation to L. Wiseley, M Charbonneau and two police

applicants for the open police Chief’s position, 2nd by V. Franklin, all approved, session

started at 7:02pm. Council came out of session at 7:32pm and T. Sones made a motion

to extend the session by 30 minutes, 2nd by T. Lange, all approved, session started at

7:35pm. Council came out of the executive session at 8:05p. Mayor Gerlach called for a

10 minute recess at 8:05pm, Council returned from recess at 8:15pm, D. Smith made a

motion to extend the executive session for 30 minutes, 2nd by V. Franklin, all approved

sessions started at 8:17pm. Council came out of the executive session at 8:47pm. D.

Smith made a motion to extend the executive session for 15 minutes, 2nd by T. Sones,

all approved, session started at 8:48pm. Council came out of the executive session at

9:03pm.

Police Dept, L. Wiseley requested that council approve Police Department ordinance #

1877 adopting the Uniform Public Offence Code, D. Smith made a motion to approve

Police Department ordinance # 1877, 2nd by T. Sones, all approved.

Maintenance, presented council with information on sewer cleaning and maintenance

advised they didn’t think it was necessary at this time.

City Hall, discussed possible funds available from the CARES act and items that could

be funded by it. Discussed time clock software options, V. Franklin made a motion to

approve the use of Time Clock Plus for 10 city employees, 2nd by D. Smith, all

approved. Discussed refinement of GL and working with the cities accounting firm to

make changes to the layout.

The moving of council person’s departments where discussed with council persons V.

Franklin and T. Sones switching departments.

J. Wiseley made a motion to adjourn, 2nd by V. Franklin, all approved, meeting

adjourned at 9:38pm.

Conway Springs City Special Council

Meeting

August 17th, 2020

6pm, Mayor Gerlach called the meeting to order with the following people present,

Jessica Gerlach, Shanna Hein, Van Franklin, Jan Wiseley, Tim Sones, Christina

Henson, Aubrey Hill. Attending by phone, Theresa Lange.

The City’s accounting firm presented information on the proposed 2021 budget,

council spent time going through the budget and working with our accountant to

mold together a proposed budget for 2021. D. Smith made a motion to raise the

mill levy for public safety by 3 mills, 2nd by T. Sones and all approved. T. Sones

made a motion to approve the contract with the city’s accounting firm for working

on the 2021 budget, 2nd by V. Franklin, motion carried 4-0 with T. Lange not

voting.

J. Wiseley made a motion to go into executive session to discuss non-elected

personnel for 15 minutes along with bringing in police department candidate, 2nd

by V. Franklin, all approved, session started at 6:57pm. Council came out of the

executive session at 7:12pm, D. Smith made a motion to extend the session for

10 minutes, 2nd by T. Sones, all approved, session started at 7:13pm. Council

came out of the executive session at 7:23pm.

J. Wiseley made a motion to adjourn, 2nd by V. Franklin, all approved, meeting

ended at 7:25pm.